Receptionist/Administrative Assist

Position Description

A medium-sized printing company is seeking a part-time (25-30 hours per week) Receptionist/Administrative Assistant to support daily office operations.

Job Duties:

• Answering incoming calls, screen and direct calls
• Greet people entering organization
• Collect mail daily and distribute accordingly
• Process invoices in printing software for customers and email invoices to designated contacts
• Assist with accounts payable functions; match vendor invoices with purchase orders, and reviews invoices for proper approvals, account coding, and compliance with the purchasing policies of the organization
• Contact customers in order to obtain or relay account information
• Provide Administrative support as needed

Requirements:

• Proper phone etiquette while answering phone
• Good organizational skills and self-motivated
• Accuracy with figures is essential; must be detail oriented
• Understanding of computer software and other office equipment
• Proactive, reliable, and willing to learn and help out where needed
• Understanding of basic accounting principles
• High school diploma required

Experience:

• Required software skills; QuickBooks, Excel, Word, and Outlook
• Accuracy with figures is essential; must be detail oriented
• Knowledge of administrative and clerical procedures
• Ability to multi-task and think on your feet
• Ability to prioritize and handle a variety of projects simultaneously

Key Competencies:

• Professional personal presentation
• Customer service oriented
• Organizing and planning
• Attention to detail