Executive Special Assistant to the Vice Provost and Dean of Students Division for Student Affairs

• Provide efficient, detail-oriented administrative support, managing multiple complex calendars, coordinating travel arrangements, and organizing speaking engagements for the VPSA .
• Ensure smooth day-to-day operations by proactively managing schedules, anticipating potential conflicts, and resolving logistical challenges.
• Assist with in-person and virtual meeting preparation and setup, ensuring all necessary materials and technical logistics are in place for successful execution.

• Draft and edit executive-level correspondence, communications, presentations, and spreadsheets that reflect a deep understanding of organizational objectives and priorities, while maintaining strict confidentiality.
• Utilize discretion and sound judgment in handling sensitive information.

• Prepare detailed agendas, background materials, and briefing documents for all meetings and events involving the VPSA, ensuring that the Vice Provost is fully equipped to engage effectively.

• Track progress towards key organizational objectives by generating clear, actionable reports on projects, budget expenditures, travel expenses, and office purchases.
• Ensure data accuracy and timely submission of reports to maintain alignment with institutional goals.

• Assist in the preparation of presentations, reports, and publications, often of a sensitive or high-profile nature, ensuring they meet the highest standards of quality and professionalism.

• Provide support for special initiatives, events, and strategic projects led by the VPSA. Collaborate with cross-functional teams as needed to meet project goals and deadlines.

• Lead and supervise an administrative student staff team, ensuring that processes, procedures, and structures align to best support Division staff members and effectively serve constituents.

• Assist the Vice Provost by tracking administrative issues to ensure they are addressed properly, efficiently, and judiciously. Maintain a system for monitoring progress on key issues and follow up until resolved.

• The role requires adaptability and a willingness to take on new tasks that align with the overall responsibilities of the position. This role is integral to the VPSA's office's success, requiring operational efficiency and strategic insight, with an emphasis on logic, reasoning, and the ability to anticipate challenges.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Master's degree preferred.
• High degree of proficiency in the use of Microsoft Office Suite, especially Word, Excel, and PowerPoint, along with strong Internet research skills.
• Experience managing complex calendars.
• Excellent interpersonal skills, project coordination experience, oral and written communication skills, proofreading skills, and the ability to work well with all levels of internal management and staff, external clients, and vendors.
• Proficient at prioritization and multitasking in a fast-paced environment.
• Strong administrative expertise, with experience supporting senior executives.
• Exceptional critical thinking, logical reasoning, and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills, with a keen attention to detail.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.