Space Planner

Salary range is $24.04/hour to $52.88/hour with a midpoint of $36.06/hour. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE:

Under general direction, the Space Planner performs the full range of professional duties in support of space planning for the Agency; participates in the development and implementation of space planning needs necessary to provide space where Sound Transit staff can be highly productive; provides analysis and other analytical support to assigned project areas; coordinates communication and work activities among Agency staff, contractors, local jurisdictions, and property managers during the various phases of assigned projects.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Collaborates with representatives throughout the Agency to monitor and maintain workstation assignments, floor plans, and anticipated occupancy rates; contributes to and participates in occupancy planning projections and development of options related to staff growth and special facility requirements.
• Develops floor plan concepts that achieve occupancy requirements and meet space planning goals; presents space planning recommendations in a way that gains stakeholder support and achieves consensus.
• Collaborates with Agency staff and contractors to ensure tenant improvement projects are completed per scope, schedule and budget; coordinates and oversees furniture placement and office move activities.
• Lead activities associated with planning and executing department relocations.
• Collaborates with Property Management to locate office space; develops space layouts and designs all necessary Tenant Improvements.
• Develops work plans for space planning projects including writing requisitions, updating change orders, preparing scopes of work, and calculating cost estimates.
• Prepares construction drawings for assigned projects; creates or modifies AutoCAD files to illustrate work to be performed as part of projects; updates the Agency's As-Built files for Operations projects.
• Presents projects to Agency oversight committees, including the Change Control Board and Configuration Review Board.
• Division lead for Eptura or similar space management software.
• Lead for space management within maintenance facilities.
• Establishes and coordinates documentation of all process and procedures for work within the program
• Participates in the establishment and maintenance of the Space Planning Division's budget and purchase orders.
• Provides support to the division/department on matters as directed; serves as staff on a variety of committees as assigned; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Manage the repair or replacement of furniture under warranty.
• Maintain awareness of new trends and developments in the fields related to area of space planning; incorporates new developments as appropriate.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's degree in Drafting, Design Technology, Architecture, Interior Design, Project Management, or closely related field and three years of experience in performing project coordination and research work that involves the use of AutoCAD and reading plans, and space planning coordination and monitoring; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

• Valid state driver's license. This position's portfolio includes all OMF (Operations and Maintenance Facility) locations and warehouses in order to oversee and participate in move activities.

Required Knowledge and Skills:

• Project coordination skills in scheduling, organizing, planning and implementing work programs with limited scope; ability to manage multiple tasks, set objectives/goals and re-prioritize as needed.
• Office space move planning, management and methods.
• Principles of business letter writing and basic report preparation.
• English usage, spelling, grammar, and punctuation.
• Basic project management techniques and principles.
• Understanding methods and techniques of using AutoCAD, computerized maintenance management system, and other facilities system software.
• Proficient in Eptura or similar space management software.
• Interior design principles and standards for office furnishings, finishes and configurations.
• Understanding of construction and facility terminology.
• Interacting with other departments, agencies, municipalities, vendors, and the public.
• Principles and practices of program/project development and administration.
• Pertinent federal, state, and local laws, codes, and regulations.
• Methods and techniques of basic report preparation, data collection and analysis of relevant information.
• Basic principles and practices of budget monitoring and administration.
• Basic methods and techniques of statistical and financial analysis.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Administrative support skills.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• Responding to inquiries and in effective oral and written communication.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Understanding and interpreting contracts.
• Articulating technical and/or design changes in CADD.
• iOffice or similar space management software.
• Reading and interpreting design and construction drawings relative to the development of maintenance plans, scope of work and cost estimating.
• Coordinating and tracking multiple maintenance work orders.
• Attention to detail while maintaining a positive customer orientation toward internal and external customers.
• Using a computerized maintenance management system.
• Assisting in the development and maintenance of project schedules, processes, checklists, timelines and other methods for organizing and coordinating work on a variety of tasks.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Researching, analyzing, and evaluating new service delivery methods and techniques.
• Applying project management and program development techniques and principles.
• Working cooperatively with other departments, Agency officials, and outside agencies.

Physical Demands / Work Environment:

• Work is performed in a standard hybrid office environment.
• Position is responsible for moving and set up of equipment such as chairs, carts, etc. May be subject to bending, crawling, pushing, pulling, talking, seeing, and lifting up to 25 pounds.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.