Tech Grove Project Manager (TEMP)

University of Central Florida
paid time off
United States, Florida, Orlando
Oct 25, 2024
The Opportunity: Reporting to the UCF Program Director (Manager of Tech Grove) the Tech Grove Project Manager (TEMP), will be responsible for all tasks, requirements, and duties necessary to successfully: initiate, design, plan, execute, monitor, support, maintain, and close projects. Responsibilities: Project Stakeholder Engagement Identify and define key stakeholders - internal (UCF and Tech Grove) and external (government, industry, other universities, and non-profits), as assigned by Tech Grove Management. Maintain clear, consistent communication channels with all parties. Address and respond to stakeholder needs and concerns to ensure alignment with project objectives. Project Scope and Objectives Definition Collaborate with assigned stakeholders to help maintain project scope to meet project objectives. Ensure that all project activities remain aligned with the defined scope and make adjustments as necessary, only after approval from all key stakeholders. Resource Planning and Management Assist with the estimated and manage the resources needed to achieve project objectives. Ensure resources are used effectively and efficiently throughout the project life cycle. Identify and resolve resource-related obstacles that may arise during the execution phase within your given authority. Outside of your authority collaborate with Tech Grove Management. Controls scope of project, keeps team on task with minimal variance from project objectives Project Schedule Development and Management Create and manage a detailed project schedule (approved by Tech Grove Management) that outlines all necessary tasks, milestones, and deadlines for all projects assigned. Regularly track progress and adjust the schedule as needed to reflect changes or delays. Ensure the team remains on track to meet deadlines with minimal variance from the project objectives. Communicate all schedule variances to Tech Grove Management as soon as recognized, while providing a plan for recovery. Social Media and Email Campaign Management Develop and maintain social media (LinkedIn, Instagram, Facebook, X) content for advertising projects and providing real-time updates, which will need Tech Grove Management and Government Public Affairs Office (PAO) approvals. Develop and maintain project-related social media channels, ensuring active engagement and consistent messaging, again with proper approvals. Utilize HubSpot to manage and execute email campaigns, ensuring timely and relevant communication with customers and stakeholders. Analyze performance metrics for both social media and email campaigns and recommend options for adjusting strategies to enhance outreach and engagement. Project Team Oversight and Vendor Management (Sub-Contractor) Oversee and coordinate the project team, ensuring all team members are aligned with project goals. Manage contracts with external vendors and suppliers, assigning tasks and ensuring they meet deliverables. Address obstacles that arise, proposing (to the Tech Grove Management) and implementing approved strategic solutions. Project Closure and Documentation Review project outcomes with Tech Grove Management to ensure all objectives and deliverables have been met. Complete all necessary organizational, contractual, and project documentation, as assigned. Conduct post-project analysis to assess successes and areas for improvement. Minimum Qualifications: Bachelor's or Master's Degree and 2+ years of experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Preferred Qualifications: PMP certification from PMI. 2+ years of experience in project management with projects from conception to completion. Proficiency with Microsoft Excel and data analytics. Preference for individuals with firsthand knowledge of U.S. military culture, traditions, and customs, whether through their own service, ROTC experience, work experience, or family connections. Understanding and experience with Lean Six Sigma methodologies, including certification or practical application in previous roles a plus. HubSpot or other website software knowledge. Experience with MS Project or similar tools. Experience with CRM software. Familiarity with Canva software. Experience with AI software tools like ChatGPT and Claude. Special Instructions to the Applicants: If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety. Due to contract requirements, U.S. citizenship is mandatory for this position. Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck. Are Benefits Important to You? State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off. Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins. #LI-ONSITE Department Office of Research - Operations - OPS Hours of Work Full time Work Schedule Monday - Friday 8:00 am - 5:00 pm. Schedule may vary as required. Type of Appointment Fixed Term (Fixed Term) Hourly Rate $30.90 to Negotiable Job Posting End Date Benefits Eligibility State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state's benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off. Equal Employment Opportunity Statement: The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement. The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.