Operations Coordinator

Job Title

Job Description Summary

Job Description

POSITION SUMMARY

We are seeking an organized and proactive Operations Coordinator to provide vital assistance to senior-level executive and support our operations. This role encompasses a range of responsibilities, including managing schedules, coordinating events, and liaising with various stakeholders.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to senior executives, including managing calendars and travel arrangements.
• Manage special operations projects as requested.
• Act as a liaison between departments and external contacts, facilitating effective communication with all parties.
• Address correspondence on behalf of the executive, handling confidential and non-routine information with care and discretion.
• Prepare expense reports, reconcile credit card charges, and code and submit invoices to accounting.
• Schedule and manage event and meeting room reservations, coordinating necessary resources such as admin/brokerage coordinators and IT support.
• Utilize Microsoft Office for tasks such as word processing, spreadsheet management, and presentation development.
• Ensure a positive experience for guests and groups through personal interaction.

QUALIFICATIONS

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with integrity.
• Flexibility to accommodate changing demands and schedules.
• Demonstrated poise, tact, and diplomacy.
• Excellent phone and organization skills
• Calendar Management experience
• Ability to set priorities, meet deadlines, and multitask.
• Proven record of providing both internal and external customer service
• Ability to handle sensitive information with discretion.
• Excellent attendance and punctuality

The above-referenced position summary is a guideline designed to present an overview of job duties and is not intended to be a comprehensive list of responsibilities and requirements.

If you are a motivated professional with a passion for providing exceptional administrative support, we invite you to apply for this role.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.