Gift Administration Analyst (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $25.62 - $44.11. The budgeted salary or hourly range that the University reasonably expects to pay for this position is 26.28 - $28.75.

This position is approved for a hybrid work modality. Incumbent will have remote opportunities although business needs will require flexibility in this fast-paced envrionment.

This is a career appointment.

The initial applicant review will take place on or around November 6th, 2024. Posting may close any time after initial applicant review.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

The Gift Administration Analyst is responsible for the timely recording and acknowledgment of charitable gifts in accordance with university policy and IRS guidelines. The Gift Administration Analyst reports directly to the Senior Gifts Administrator and maintains close working relationships with other Development Services and Philanthropy & Strategic Partnerships staff.

Key Responsibilities:

• Follows established processes and workflows for recording, receipting and acknowledging gift, pledge, pledge payment, payroll deduction and bequest transactions.
• Develops and generates regular reports to reconcile to various financial systems, produce error-checking reports, pledge receivable reports and weekly transaction reports. Performs ad hoc analysis as needed.
• Reports directly to the Senior Gifts Administrator and maintains close working relationships with other Development Services and Philanthropy & Strategic Partnerships staff.
• Creates, updates and maintains constituent biographical records.
• Communicates with Philanthropy & Strategic Partnerships, Alumni Relations and other university departments regarding allocation and handling of gifts, gifts-in-kind, matching gifts, estate gifts, stock gifts, reportable grants, endowments and gift payroll deductions. Effectively addresses difficult and complex customer inquiries.
• Generates and maintains financial documentation including tax receipts, invoices, pledge reminders and pledge write-off documentation.
• Participates in audits of internal records and processes and suggests recommendations for changes as needed. Ensures that the appropriate internal controls are applied to protect University resources.
• Contributes to the continuing development of computerized systems to help identify opportunities for system improvements as it relates to recording, tracking and managing gift and constituent data.
• Performs other duties as assigned.

• Bachelor's degree in related discipline from an accredited institution; and
• One year of directly related, progressively responsible experience; or
• Five years of equivalent experience/training; and
• Valid CA Driver's License (required).
• Demonstrated experience in data entry, records management and maintenance, or interacting with computer systems in a data rich environment.
• Experience with the Oracle Financial System and/or the Raiser's Edge database (preferred).
• Demonstrated experience in processing, reconciling and balancing financial transactions.
• Knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Demonstrated ability to learn knowledge of development principles and activities including gift policies, solicitations, stewardship, donor recognition and administration. Ability to understand Campus and University-wide Policies and Procedures, CASE Reporting Standards, IRS regulations and other governing policies and procedures relating to the processing of charitable gifts.
• Ability to administer a variety of gifts, and exercise discretion to maintain the security of confidential information and personal integrity sufficient to maintain the security of university funds.
• Excellent written and oral communication skills and the ability to articulate complex information in a manner which is comprehensible to diverse audiences.
• Demonstrated organizational and time management skills and the ability to work concurrently on multiple tasks, to establish priorities, and work independently or in a team environment to accomplish goals within established deadlines.
• Excellent research and analytical skills sufficient to analyze problems in a multi-faceted way and develop and participate in implementing innovative solutions on a variety of projects.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.