Director, Procurement and Contracts - 109750

Pensacola, Florida

Director, Procurement and Contracts - 109750

The University of West Florida Department of Procurement and Contracts in Pensacola, Florida, invites applications for the full-time (1.0 FTE) position of Director (Position #109750).

Description/Job Summary: Under the direction of the Vice President for Finance & Administration, the Director, Procurement & Contracts, is the Chief Procurement Officer (CPO) and contracting officer for the university. This position oversees and directs the university's procurement functions and works independently with minimal direction to determine and develop solutions. The Director supervises and coordinates staff and provides oversight and review for all purchasing, bidding, contract negotiations, and contract preparation while ensuring compliance with university policy and external regulations. The Director provides service to departments to ensure timely purchasing and delivery of items; coordinates bidding and selection for major commodities, service, and project contracts, explore new sourcing opportunities to provide the best value and alternatives for the university and its auxiliaries; develops strategic purchasing programs; manage vendor relations; oversees strategic programming for supplier diversity. The Director has a wide variety of duties requiring judgment, initiative, independence, and the ability to handle confidential information with discretion. The position is required to have direct contact with and respond to questions from the university President, vice presidents, associate/assistant vice presidents, department heads, and other senior campus officials. Demonstrated knowledge of integrated ERP systems such as Banner. Demonstrated knowledge of purchasing and accounting practices and terminology. Demonstrated knowledge of contract management principles, practices, methods, and procedures. Detailed knowledge of state regulatory and administrative documents, Florida codes, and regulations. Knowledge and background regarding PCard standards and applicability. Issues and maintains PCard guidelines, policies, and procedures. Maintains the cardholder database, securing card account numbers. Perform random audits of departments regarding PCard activities. Investigates waste, fraud, abuse, and theft of cards to a completely satisfactory resolution, informing the department and Internal Auditing & Management Consulting Demonstrated strong background in strategic procurement. Excellent computer proficiency. Demonstrated ability to independently lead and direct the day-to-day operations of a Procurement and Contracts department. Ability to analyze supply chain vulnerabilities (financial, fulfillment, reputational, and environmental) and identify opportunities for resilience and sustainability. Ability to incorporate digital procurement platforms to enhance workflow, agility, and strategic sourcing. The Director is responsible for major contracting activities including the development of complex solicitations, utilizes leadership skills; acts as a program and team coordinator; reviews and recommends operational, training, and corrective and preventive procedures, improvements, and planning; participates in the development of annual departmental budget and strategic plan.

Minimum Qualifications: Strong working knowledge of the applicable local, state, and federal regulations related to Procurement. Knowledge of enterprise financial management software application (Banner) and eProcurement software. Experience in a procurement department with progressive advancement within the profession. Experience in the administration of contracts, insurance as well as knowledge of generally accepted business and industry practices. Current certification from an organization such as the National Association of State Procurement Officials (NASPO), National Association of Educational Procurement (NAEP), the Institute for Public Procurement (NIGP), or a similar organization. Proficient with computer applications and programs such as Microsoft Office suite (Word, PowerPoint, Excel, Visio) Google Workspace (Gmail, Google Meet, Calendar, Drive, Docs, Sheets, Slides, Forms, and Sites) PDF software, virtual meeting software, eSignature software, and higher. Ability to collect, analyze and interpret financial data, and prepare financial reports, statements, and projections. Responsible for the overall Procurement Card (PCard program function). Ability to work successfully as both a member of a team and independently with minimal supervision.

Preferred Qualifications: Master's degree with major course work in business or public administration or related field and four years’ experience in procurement or contracts position in a governmental setting, two years at supervisory level. Current certification from an organization such as the National Association of State Procurement Officials (NASPO), National Association of Educational Procurement (NAEP), the Institute for Public Procurement (NIGP), or a similar organization. The following certifications are highly valued:

Certified Public Purchase Buyer (CPPB)

Certified Public Manager (CPM)

Certified Public Procurement Officer (CPPO)

Salary Range: $90,000-$115,000

Preferred Response Date: November 8, 2024

Application Procedures: Applicants must apply online at https://careers.uwf.edu. Be prepared to attach a cover letter, resume and a list of three (3) references to the online application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). A criminal background check is required for successful candidates. E-Verify requirements may apply for employment in certain positions. All applications for employment at the University are subject to Florida public records law.