Academic Personnel Analyst (ACAD HR ANL 4)

Reporting to the Associate Dean, Academic Personnel and Planning and the HR Business Partner, administer academic affairs within the college, and in cooperation with campus Academic Personnel administration, provide analysis regarding academic issues and actions. This position relies on previous experience and familiarity in working with academic personnel matters. Provide analytical support to the college administration, departmental leadership, and department staff pertaining to all academic personnel matters for Academic Senate/Federation members in the college. Analyze large quantities of information, provide policy interpretation, and recommend solutions in resolving sensitive personnel issues.

PLEASE NOTE: ENGINEERING DEANS OFFICE IS RECRUITING FOR ONE ACADEMIC HR ANALYST, AT THE ACAD HR ANL 3 OR ACAD HR ANL 4 LEVEL BASED ON MINIMUM QUALIFICATIONS AND EXPERIENCE. PLEASE SUBMIT AN APPLICATION FOR THE APPROPRIATE POSITION BASED ON YOUR QUALIFICATIONS AND EXPERIENCE. IF YOU ARE ALSO INTERESTED IN THE ACAD HR ANL 3 POSITION - APPLY TO JO# 73884 BY 11/19/2024 TO BE CONSIDERED.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the removal date.

Apply By Date: November 19, 2024 at 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience administering the full spectrum of academic personnel affairs including knowledge of principles of human resource management and of the processes related to the management of academic personnel affairs.
• Experience using online systems to manage workflow and create documents and reports including use of MS Office Suite at a level that demonstrates organizational skills to coordinate large volumes of work and establish priorities. Skills to work on projects with competing deadlines; flexibility in dealing with people and competing demands; skills to pay close attention to detail.
• Ability to think critically and incorporate applied problem-solving and analytical skills to research and analyze complex information and/or problems related to academic affairs in an objective manner, anticipating and forecasting impact of recommended solutions/actions.
• Understanding and knowledge of the processes and ability to interpret university policies and procedures related to management of academic personnel affairs.
• Writing skills to edit copy for grammar, spelling and punctuation with attention to detail, including organizational skills to draft informational materials for clear, concise dissemination.
• Interpersonal and oral communication skills to communicate in person and on the telephone; skills to handle sensitive or difficult situations diplomatically, and to work with individuals from diverse cultural and professional backgrounds.

Preferred Qualifications

• Three to five years working with academic personnel policies and procedures in a higher education setting.
• Knowledge of payroll/personnel systems, including on-line systems, preferably PPS/OPTRS, PeopleAdmin, MyInfoVault, APHID, RECRUIT, etc.
• Knowledge of Colleges, Schools and University administrative offices, administrative staff contacts, and policies and procedures.
• Skills to train, mentor new administrative staff with regard to both academic and staff personnel processes.
• Familiarity and knowledge of academic bargaining units.

Key Responsibilities

• 40% - Academic Affairs
• 25% - Compliance and Controls
• 15% - Policy and Procedure
• 10% - ACADEMIC RESOURCE
• 5% - OTHER DUTIES AS ASSIGNED
• 5% - CONFLICT RESOLUTION

Department Overview

The College of Engineering includes eight academic departments and the Dean's Office. The College has 220 tenure track faculty members, 200 staff, and approximately 1,000 other employees, including career staff, Unit 18 lecturers, adjunct faculty, emeriti faculty, professional researchers, project scientists, academic coordinators, academic administrators, specialists, junior specialists, postdoctoral scholars, teaching assistants, graduate student researchers, student assistants and fellowship, block grant and training grant appointees.

POSITION INFORMATION

• Salary or Pay Range: $92,000.00 - $172,000.00/year
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: ACAD HR ANL 4
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Work evenings and weekends to meet deadlines, and attend meetings and events. This position is required to work at commencement ceremonies.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere