Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator I |
| Job Category |
URA-AFT Administrative |
| Department |
Graduate School New Brunswick |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Graduate School of New Brunswick. Working closely with the Senior Associate Dean, the Program Coordinator I will be charged with two key areas of responsibility: supporting pre and post award services for students who apply for and receive external fellowships and
SGS internal awards including the Bevier Fellowship, the Presidential Fellowship and
SGS Conference and Research Travel Awards and supporting the Senior Associate Dean in all areas of responsibility.
Among the key duties of this position are the following:
- Handles operation support for GradFund which supports graduate students who are applying for externally funded grants and fellowships. This includes serving as the initial point of contact for fellowship advisor email box and managing the advising calendar. They will schedule and provide logistical and technical support for graduate program presentations, webinars and mentoring programs. They will meet with student one-on-one and in small groups to discuss the graduate funding landscape. The position will assist in GradFund data collection and update and maintenance of the GradFund Awards Database and Canvas Site.
- Handles administrative Support for Senior Associate Dean including tracking confidential student affairs related correspondence and calendar management for graduate programs presentations and student affairs issues.
- Assists with the administration of the SGS Internal Awards and Fellowships. They will serve as liaison between SGS and the program directors through the Submittable platform and will track applicants and decisions of SGS Senior Management for: The Research & Travel Grants competition, the University & Bevier Fellows and the Presidential competitions.
- Supports Senior Associate Dean in the management of external fellowship competitions. External fellowships include (but are not limited to): Fulbright US Student Program, Fulbright Hays, DAAD, Charlotte Newcombe Fellowship, Dolores Zohrab Liebmann and the USAID. Develop publicity materials for fellowship and grant opportunities. Serve as resource for students, faculty and staff. Responsible for meticulous record keeping and escalation of details when appropriate.
- Serves as backup to assist with SGS wide transactions including preparation of requisitions, expense report assistance, entering hourly payroll, initiator of Recruitment, Onboard & Classification System and record keeper for paid time off for staff in the Absence Reporting System.
|
| Position Status |
Full Time |
| Hours Per Week |
|
| Daily Work Shift |
|
| Work Arrangement |
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Position Salary |
71,371 |
| Annual Minimum Salary |
57356.00 |
| Annual Mid Range Salary |
71372.00 |
| Annual Maximum Salary |
85388.00 |
| Standard Hours |
37.50 |
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Benefits |
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview.
|
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree or an equivalent combination of education and/or experience.
- Two years of experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Computer literacy and expertise in Microsoft Excel, Powerpoint, Wordand Outlook and willingness to learn new platforms (Submittable and FileMaker).
- Must be poised and concise with responses but also cognizant of when to escalate issues to senior leadership.
- Must handle sensitive and confidential information with care and discretion.
|
| Preferred Qualifications |
Master's degree preferred.
Working knowledge of graduate education.
Experience with relational databases,
CRM, and
CMS platforms.
Demonstrated experience of working successfully and collaboratively in a fast-paced deadline driven professional environment.
The attention to detail is essential. |
| Equipment Utilized |
- Filemaker, Canvas, Submittable, Qualtrics.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Number |
24ST2416 |
| Posting Open Date |
10/23/2024 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
paid time off
Nov 16, 2024