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Division Administrator
Job Summary Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and / or human resources. Manages a professional staff, typically large, and / or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
The Division of Integrated Behavioral Health (DIBH) in the ZSFG Department of Psychiatry and Behavioral Sciences is recruiting for a full time Division Administrator. The Division Administrator (DA) is accountable for all daily aspects of program management, fiscal management, contracts and grants administration, personnel management, and facilities management. DIBH has a robust $18 million portfolio with a focus on innovative state public healthcare system reform. The DA sits on the management team and provides leadership, support, and an administrative infrastructure for the Division and its programs; develops and implements strategic planning to further DIBH's expanded mission, in research, teaching, and patient care.
The DA handles fiscal, personnel, contract, purchasing, operations and information systems and data oversight for all programs. The DA will spend the majority of their time supervising, improving, modifying, problem-solving or maintaining workflow and systems that their staff work within.
The ideal candidate will be able to function independently and as part of a team. It is preferred that the candidate have experience with integrating programs within public medical settings, complex systems, maternal/child health and mental health systems of care, and public health financing. Experience in trauma informed care is preferred. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $105,900 - $206,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The UCSF Department of Psychiatry and Behavioral Sciences (DPBS) at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG) is dedicated to providing culturally competent services to the diverse patient population we serve. Providing a range of clinical services informed by evidence-based practices, the Department of Psychiatry provides care to thousands of patients each year. The Division of Integrated Behavioral Health is one of seven clinical divisions in the UCSF DBPS at ZSFG.
The Division of Integrated Behavioral Health was established by the ZSFG Department of Psychiatry and Behavioral Sciences in February 2021. The Division provides consultation, triage, assessment, intervention, psychotherapy, linkage, and treatment recommendations to medical clinics at ZSFG. In collaboration with a variety of ZSFG departments and the SF Department of Public Health, clinical services span across ZSFG primary care clinics, Obstetrics and Midwifery Clinic, inpatient services that include but are not limited to the NICU, Labor and Delivery, the Pediatric inpatient unit, and a variety of medical clinics that contain embedded or integrated behavioral health services.
The Division of Integrated Behavioral Health (DIBH) is undergoing exciting growth, especially in the context of California's efforts to reform Medicaid (CalAIM) that include a renewed focus on primary care, non-specialty mental health, and integration of services. The following programs are administratively housed within the DIBH: Pediatric Primary Care Behavioral Health, Adult/Family Behavioral Health in Primary Care, the UCSF Center for Advancing Dyadic Care in Pediatrics, and the ZSFG Solid Start Initiative. Required Qualifications
- Bachelor's degree in business administration, accounting, finance or related field and minimum of six years' experience in financial management, budget development and/or research contracts and grants administration and minimum five years lead/supervisory experience or equivalent combination of education, course work and experience in a university setting.
- Three years working knowledge of finance and fund accounting.
- Prior UCSF or other UC campus experience.
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
- Broad knowledge of common organization-specific and other computer application programs.
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Advanced proficiency with Microsoft Office, especially Excel, and database software, preferably Access.
Preferred Qualifications
- Master's degree in business, healthcare administration or related field.
- Experience with PLUS financial modeling platform.
- Prior management experience strongly preferred.
- Three years working knowledge of collective bargaining agreements.
- In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Uniform Guidance and SAS 115.
- Knowledge of UCSF Government Business Contracts, Research Management Services.
- UCSF Fund Accounting/UC Path and financial systems, UCSF Personnel policies, or
- ZSFG Accounting Administration and State of California Board of Control policies & procedures.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 000547 ADMIN MGR 1 Job Category Professional and Managerial, Supervisory / Management Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Zuckerberg San Francisco General (ZSFG) Additional Shift Details M-F; 8-5 |
University of California - San Francisco
Nov 13, 2024