Administrative Support Professional

Saxman One is seeking an experienced Administrative Support professional to support CIWT. Duties may include but are not limited tothe following:

Meet the administrative requirements of the organization's daily routine, participating in all staff meetings, briefs, and discussions to take minutes and to stay abreast of changes affecting the organization's administrative functions and workflows;

Answer phones and receive scheduled and unscheduled visitors, providing to callers and visitors information and instruction as directed;

Develop and maintain common calendars and a tickler system, notifying responsible personnel to ensure actions are completed on or before due dates;

Prepare, from rough draft to final smooth copy, reports, papers, forms, letters, memoranda, and other correspondence, verifying proper spelling, grammar, and format (the Professional may be required to transcribe from previously typed material, longhand submissions, electronic systems, or any similar system acceptable within industry standards);

Maintain inventories of the organization's administrative supplies and mission materials and, when inventories fall to predetermined thresholds, prepare and track orders to maintain established stock levels;

Maintain a repository of the organization's most current fillable electronic forms, designing and developing new forms and revising existing forms, as required and directed; and

Maintain electronic files in electronic and hardcopy filing systems, as directed.

Correspondence - The Administrative Support Professional will:

Receive, open, and review incoming hardcopy and, as directed, electronic correspondence;

Sort incoming correspondence into action and information categories;

Log and track incoming correspondence requiring action;

Route incoming correspondence to appropriate parties;

Prepare outgoing correspondence IAW originator instructions and the Navy Correspondence Manual (copy to be provided to Professional at contract start), reviewing for completeness and correctness (i.e., proper spelling, grammar, and format);

Ensure outgoing correspondence has routing annotated on the routing transmittal;

Route outgoing correspondence through the command's applicable routing chain for signature(s); and

Track outgoing correspondence requiring action / response, sending tracers when required.

Classified Material / Spaces - The Administrative Support Professional must:

Comply with all DoD and Navy security regulations and instructions concerning the handling of classified materials and maintaining security of classified spaces. Copies of these regulations and instructions will be provided to the Professional.

Office Automation - The Administrative Support Professional will:

Operate and assist others to operate, per manufacturers' instructions, office automation equipment, including but not limited to telephones, desktop computer(s), CD / DVD reproduction machines, printers, scanners, copiers, shredders, and fax machines;

Resolve the most basic, user-level troubleshooting (e.g., clearing a paper jam in a printer) and preparing trouble tickets for more complex repairs