HR Supervisor

Payroll Title: ADMIN SUPV 1

Job Code: 7374

Job Open Date: 10/17/2024

Application Review Begins: 11/1/2024

Department Code (Name): LODG (Residential Operations)

Percentage of Time: 100%

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/21

Hiring/Budgeted Salary: Range: The budgeted salary range that the University reasonably expects to pay for this position is $69,500 - $96,500/yr.

Work Location: 1521 Residential Services

Working Days and Hours: Mon-Fri 8:00am - 4:30pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Residential Operations is part of Housing, Dining, and Auxiliary Enterprises (HDAE). Residential Operations maintains properties consisting of residence halls, single student apartments, family student apartments, and dining commons serving over 11,000 undergraduate and graduate students, faculty, and staff. In addition to providing service to residents, Residential Operations maintains facilities that include conference centers, office spaces, and short term lodging and housing facilities. We welcome over 20,000 conference guests annually.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The HR Supervisor oversees the human resources and payroll activities for Residential Operations and Transportation & Parking Services employees, including analytical support to the Director and Associate Directors. Assesses and analyzes diverse situations and information promptly and accurately. Determines the most effective and efficient course of action, utilizing in-depth knowledge of human resources concepts, and advises all levels of staff and management accordingly. Utilizes a high level of confidentiality and political acumen. Provides leadership, sets priorities, recruits, interviews, hires, trains, directs, disciplines, and evaluates five FTE. Responsible for assignment of duties and distributing workload to five FTE.

Qualifications:

Required Qualifications:

• Bachelor's Degree in related area and / or equivalent experience / training.
• 4-6 years in HR or related field.
• 4-6 years supervisory experience.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, verbally and in writing.
• Solid organizational skills and ability to reprioritize with demanding timeframes.
• Working knowledge of common organization-specific and other other computer application programs.
• Ability to use discretion and maintain confidentiality.
  
  Special Conditions of Employment:
  
• Satisfactory criminal history background check
• UCSB is a tobacco free environment.

Job Functions and Percentages of Time:

• 50% HR Administration/Supervision - Provides guidance and analysis to all levels of staff and management on all personnel issues. Develops and maintains personnel and administrative support systems within ten units comprised of approximately 285+ career staff and 125+ limited/seasonal and student staff. Serves as the department's liaison with campus HR and Business & Financial Services on all matters pertaining to human resource management, payroll, and benefits. Recruits, interviews, hires, trains, provides leadership, directs, disciplines, and evaluates five FTE. Responsible for assigning duties and setting consistent work priorities for payroll and services, ensuring a high level of service for staff. Administers unit classification & compensation actions, performance evaluations, and employee records management. Researches and analyzes compliance issues. Possesses thorough knowledge of labor laws such as the Fair Labor Standard Act (FLSA) and Family Medical Leave Act (FMLA), as well as UC policies and procedures in order to maintain compliance. Utilizes in-depth knowledge of applicable collective bargaining agreements (CBU's) and Personnel Policy to advise supervisors and management on appropriate actions. Oversees recruitment & employment actions for all areas. Advises on job description updates, special conditions of employment, and advertising for each recruitment. Reviews applications and resumes for a full range of staff positions and advises on the interview process. Coordinates recruitment process with Human Resources, including arrangements for interviews, extension of job offers and salary negotiations, background checks, exceptions to open recruitment, recall, and preferential rehires. Responsible for IRCA compliance. Ensures new employee orientation and enrollment in benefits. In consultation with supervisors, draft updates to job descriptions reflective of current duties. Creates new job descriptions. Determines data sources and researches comparable positions and issues of salary and equity. Initiates department classification procedures and reviews in consultation with Compensation. Acts as principal liaison with the HDAE Learning & Development group, working toward creating a knowledge and learning environment that significantly improves the organization. Assists with the design of programs and curriculum based on individual or group needs, ensuring suggested programs are aligned with the organization's business objectives and values. Assesses programs, training curriculum, and individual skills and helps identify knowledge and program gaps and educational and training needs.
• 20% Payroll & Benefits Administration - Establishes and monitors procedures to ensure the strictest accuracy over the computation, accounting, and submittal of payroll for overtime, time on call, comp time payouts, retroactive pay adjustments, time reductions, loss of pay, workers' compensation and disability transactions, benefits and income tax adjustments. Ensures the implementation of merits, range adjustments, and other compensation adjustments occur in accordance with contract agreements or personnel guidelines. Supervises the collection, accounting, and safekeeping of daily, weekly, and monthly time and attendance records submitted by approximately 285 career employees and 125+ student staff. Participates as a team member with Enterprise Technology Services and Business & Financial Services to identify issues with Kronos and unit business practices and implement modifications to resolve them. Establishes useful reporting standards for managers. Provides for reasonable separation of duties between tasks to adhere to audit standards.
• 15% Reports & Special Projects - Prepares a variety of periodic and special reports; collects data, researches topics, gathers information in the completion of studies and makes recommendations based on studies regarding personnel policies and procedures. Recommends new approaches, policies, and procedures to improve departmental processes continually. Recommends and assists in implementing goals and objectives for areas of assigned program and team responsibilities; establishes schedules and methods for achieving assigned work objectives.
• 15% Health & Safety Programs - Responsible for Housing health and safety programs that reflect federal, state, and local code compliance, and acts as department liaison with EH&S. Coordinates with EH&S on safety compliance and provides technical oversight for evaluations. Collaborates with the Housing Maintenance team to integrate all program requirements into existing chemical and industrial hygiene programs, fire code compliance, Injury and Illness Prevention Program, and others as appropriate. Responsible for safety training and development for departments, including but not limited to first aid, CPR, ergonomic/back safety, personnel protective equipment, shop safety, lead and asbestos training, and others. Reviews commercial training materials for appropriateness to target audiences.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.