Coordinator of Event Scheduling & Communication

• Letter of application addressing the above responsibilities
• Resume
• Contact Information for references

• Bachelor's degree.
• 3-5 years' experience in scheduling spaces.
• Experience with Scheduling Software.

• Experience with 25Live Software.
• Experience with collaborating across departments successfully.
• Demonstrated ability to work in a fast-paced environment.
• Ability to maintain effective working relationships with faculty, staff, and students and must be able to work effectively as part of a team and independently as the project lead.
• Excellent organization, written and oral skills.
• Demonstrated initiative-taker, adaptable and flexible management skills with the ability to pivot quickly based on needs.
• The College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus.

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

• Serve as administrator for the 25Live System and work directly with the CollegeNET team, 25Live creators, to provide the best use of the software to benefit the system for the college.
• Maintain, modify, update, and improve the use of the 25Live Scheduling System.
• Provide training on the 25Live System to college faculty and staff and all appropriate new hires, increase their knowledge of scheduling system, increase efficiency of scheduling and ease of reserving on campus spaces.
• Guide the development of policies and procedures in the areas of standardized scheduling policy and procedures.
• In collaboration with the AVPSE and Associate Provost, create and enforce a space usage policy around campus facilities to ensure a balanced and appropriate use of campus spaces.
• Enforce the Scheduling and Space Usage policies and ensure adherences for all events.
• Coordinate regular collaboration with campus schedulers/approvers to collaborate on improvement to the system, update policies and procedures, guidelines and checklists and campus events and discuss campus calendar of events.
• Champion the use of college-wide systems for common functions in 25Live to improve data quality, eliminate shadow systems, and reduce maintenance efforts and/or costs.
• Create and track Master Calendar of Events including all Major Events. Holiday, campus closures.
• Hold and Maintain 25Live Publisher Seat.
• Participate in 25Live System Training through CollegeNet.

• In collaboration with events team, coordinate internal communication efforts related to college events, including conferences, workshops, and staff meetings by curated information from across campus.
• Develop communication plans to promote and highlight key events, ensuring participation and engagement.
• Curate engaging and informative event content for internal communication channels including intranet, emails and other platforms.
• Ensure consistency of messaging and distribution for event communications.
• Work with the Director of Marketing to maximize efficiency by developing and implementing a strategic approach to communicating events across campus.
• Collaborate with the marketing team as an engaged member of the team