Grant Administrator - Systems

Position Summary

The Grant Administrator - Systems is responsible for managing and optimizing grant management systems to support efficient and effective grant administration. This role involves overseeing system functionality, ensuring data integrity, providing user support, and facilitating training for staff and stakeholders.

Responsibilities:

Essential functions and responsibilities include, but are not limited to:

• System Management:
  
  
  
  • Work closely with the Director of Grants Strategy and Operation to administer and maintain grant management systems, ensuring they meet the needs of the grants team and the organization.
  • Monitor system performance and implement improvements to enhance functionality and user experience.
  
  
  
  
• Data Management:
  
  
  
  • Ensure the accuracy, integrity, and security of grant and contract data within the systems.
  • Develop and implement data entry protocols and best practices for staff.
  
  
  
  
• User Support and Training:
  
  
  
  • Provide technical support to users, troubleshooting issues and resolving problems related to the grant management systems
  • Conduct training sessions for staff and stakeholders on system features and functionalities.
  
  
  
  
• Procurement
  
  
  
  • Work alongside the Director of Grants Strategy and Operations to create a procurement strategy as it relates to Government Grants.
  • Maintain standardization and compliance across all forms of expensing.
  • Facilitate the acquisition of goods and services expensed to Government Grants.
  • Identify opportunities to reduce redundancy and enhance processes and procedures.
  
  
  
  
• Reporting and Analysis:
  
  
  
  • Work alongside the Director of Grants Strategy and Operations to generate and analyze reports related to grant applications, funding, and compliance.
  • Collaborate with finance and program teams to create reports that support decision-making and strategic planning.
  
  
  
  
• Process Improvement:
  
  
  
  • Identify opportunities for streamlining grant management processes through system enhancements or automation.
  • Collaborate with stakeholders to gather requirements for system upgrades and new functionalities.
  
  
  
  
• Collaboration:
  
  
  
  • Work closely with IT and other departments to ensure integration of grant management systems with other organizational systems.
  • Engage with external partners, including funding agencies, to align systems and processes.
  
  
  
  

Qualifications

• Bachelor's degree in information systems, public administration, nonprofit management, or a related field. Master's degree preferred.
• Minimum 3-5 years of experience in grant administration or systems management.

Knowledge Skills, and Abilities

• Familiarity with grant management software (e.g. Workday) is highly desirable.
• Strong analytical and problem-solving skills, with the ability to interpret data and generate actionable insights.
• Excellent communication and interpersonal skills.
• Proficiency in database management and reporting tools.
• Attention to detail and strong organizational skills.

Certifications:

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  • Relevant certifications in grant management or systems administration are a plus.
  
  
  
  

Job Title: Grant Administrator - Systems (Home Office)
Location: US- based Remote
Work Hours - Full time (based on 37.5 hours work week)
Grade: 509, exempt (Estimated Annual Salary $80,000.00 - $90,000.00)

Who We Are:

The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer's, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer's and dementia.

The Alzheimer's Association is committed to diversity, equity and inclusion in the workplace and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.