Procurement & Supply Specialist 1

Central Washington University is recruiting a Procurement & Supply Specialist 1 to join our CWU Facilities team in Ellensburg, Washington. This role is an important member of our team as they purchase materials in support of maintenance and education activities across the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $42,696 - $56,880 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~10,000 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

The Procurement and Supply Specialist I interacts daily with the maintenance trades. People skills are welcomed. Our team is valued by every department across campus. We support growth while maintaining existing infrastructure. You can make a difference. This candidate will report directly to our Director Administrative Services. This position directly contributes to a healthy, safe, and welcoming campus environment. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave.

The Role:

Responsible for procurement functions for the trades and other CWU departments. Includes purchasing materials, equipment, supplies and services of a specialized or complex nature in accordance with prescribed purchasing regulations and procedures. Training for use of credit cards and regulatory requirements, use of enterprise application(s) for documentation, as well as operating a forklift will be provided and successful completion required within 4 months of hire. Responsible for maintaining acceptable and accurate inventory levels. Additionally, responsible for performing receiving, mail, and warehouse functions and ability to operate forklifts and related equipment. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment.

- Request quotes and place orders according to specifications. Purchases will be made according to State and Federal regulations and CWU quality standards.
- Coordinate and/or expedite materials, quantities, and delivery dates.
- Prepare, review, and analyze purchase requisitions, investigate and develop sources of supplies, prepare bid specifications, issue bid requests and review quotations, and interpret purchasing procedures to departments.
- Document purchase orders in AIM.
- Release at front counter stock purchases and disbursement of special orders (parts, equipment, etc.)
- Maintain and reconcile monthly Pro Card purchases according to CWU purchasing and financial policies and procedures.
- Assist with annual Central Stores stock inventory. Assist with keeping stock items and parts in an organized manner and in a safe and clean environment.
- Receive and distribute merchandise to work orders for the trades or to stock inventory.
- May perform the functions of shipping/receiving, such as unloading/loading incoming/outgoing freight, reconciling incoming freight to shipping/delivery paperwork, delivery of merchandise and equipment to the CWU community, returning damaged and/or incorrect merchandise, and other shipping/receiving functions.
- May perform warehouse/delivery functions/forklift operation
- Effectively communicate and maintain positive working relations with faculty, staff, students, and the campus community as well as Facilities Management Department (FMD) management team. Perform work in a manner that provides excellent service with nominal to no inconvenience or disruption for the client. Perform quality work that meets or exceeds the expectation and satisfaction of the client.
- Perform work using Best Practices while maintaining compliance with applicable laws, policies, and procedures.
- Maintain a standard of excellence for both work processes and outcomes with a strong emphasis on customer service. Ensure a positive customer service interface is provided.

- Perform other duties as assigned

• Relevant purchasing, inventory or warehouse experience.
• Experience with Microsoft Office Suite (or similar) software.
• Experience interpreting policies and procedures.
• Must pass forklift operator training and operate forklift(s) safely within 4 months of hire.
• Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds, and experiences.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

• Associate or bachelor's degree in related discipline, such as business or retail management.
• Experience with Washington State purchasing rules and regulations.
• Experience with using a ProCard, Corporate Card, etc.
• Life experiences that demonstrate an ability to contribute to CWU's commitment to inclusion and diversity.
• A record of promoting inclusivity in the work environment.

Competencies

• Perform our best: Interact daily with faculty, students, staff and others in the campus community in a professional manner. Treat others and be treated with respect; perform with integrity, honesty and professionalism; participate constructively in open communication; help to resolve issues and difficult situations in ways that reduce conflict and maintain good working relationships; improve work performance and take an active part in generating mutually supportive environment. Recognize that diversity is an asset and value cultural, physical, and professional differences.
• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Don't meet every single requirement? At CWU we're dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you!

Salary: This position is based on the range 41 of the Washington State Classification Listing, which has a minimum annual salary of $42,696 and maximum annual salary of $56,880. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch) Mandatory Inventory - 1 Saturday per year / WFSE Bargaining Unit 1

Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required. This position may work indoors and outdoors at times in hot/cold/noisy/dirty/wet/confined areas such as mechanical rooms, manholes and excavations, and may need to physically access work areas with the equipment and tools necessary for completion of the job. This often requires standing/crawling/bending/walking/climbing while carrying/pulling/pushing/lifting associated with equipment or tools. Occasional overtime is required, and shift work may be required. May need to drive a service vehicle in congested areas.

Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and Leave.

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.