Accounts Payable Specialist

Accounts Payable Specialist

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Opportunity:

Palladium is hiring an Accounts Payable Specialist to join our Finance portfolio. This position will be responsible for supporting projects and portfolios with monitoring and administering accounts payable functions such as; recording, reviewing, and processing vendor invoices and intercompany charges and costs. Additionally, will be preparing AP analysis, organizing and managing AP digital documents, and assisting in preparing reports, audits, and documentation.

Location and Compensation:

The position is based in Palladium's Washington D.C. office.

For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $55,000 to $60,000, and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role.

Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs.

If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have expertise in Accounts Payable, we are interested in hearing from you.

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

The role will report directly to the Accounts Payable (AP) manager or team lead

The role may be required to liaise closely with:

• Global Finance and Accounting team
  
• Project Management Teams
  
• Vendors and staff
  
• Regional Directors, Project Directors, Operations Group and most other units in the Company and professional service providers
  

Primary Duties and Responsibilities:

• The main responsibility of this position is to ensure the recording of vendor invoices and intercompany charges and costs, and corresponding payments are completed in an accurate and timely manner and in compliance with the appropriate terms and internal controls.
  
• Match purchase orders and authorization forms to vendor invoices and check to ensure they have all the relevant information and are coded correctly.
  
• Review, correct, and organize vendor invoices and create vouchers for data entry
  
• Set up vendors in Costpoint system and maintain reconciled records for accurate preparation of year-end Form 1099 reporting
  
• Process vendor invoices, travel expenses and purchase vouchers of foreign subsidiary companies.
  
• Reconcile the creditors to statements and ensure the general ledger reconciles with the accounts payable sub-ledger
  
• Prepare checks, ACH and wire transfers and provide notice of payments to employees and vendors
  
• Assist in the development and implementation of priorities, policies and procedures relating to Accounts Payable
  
• Prepare analysis of AP, prepaid and advance accounts and reconcile payments
  
• Maintain and use advanced spreadsheets.
  
• Prepare payments to vendors and staff.
  
• Process expense claims and credit card statements
  positive manner
  
• Maintain organized online AP records
  
• Assist line manager with any audit requests / documentation.
  
• Formulating any reports as requested by Management, HR, or Finance.
  
• Any other duties as required within Finance and Accounting
  

Essential Criteria:

• High standard of written and verbal communication skills in English
  
• Exceptional level of attention to details and accuracy, including continuous self-checking of all inputs and transactions
  
• Quick starter with proven ability to deal with complex issues with AP vouchers, vendors and employees
  
• Ability to work independently and be able to operate as part of a team and able to communicate in a polite and respectful manner at all times
  
• Ability to communicate effectively within different cultural contexts
  
• Excellent administration, organization and planning skills
  
• Strong ability with other Microsoft Office programs (in addition to the expertise in Excel)
  

Desirable Criteria:

• Experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls.
  
• Understanding of basic accounting practices and procedures
  
• Experience of excel functions including the ability to manipulate data and formatting and a thorough understanding of pivot tables and look up functions.
  

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.