Academic Development Coordinator

University of California - Santa Barbara
United States, California, Santa Barbara
1021 Anacapa Street (Show on map)
Nov 10, 2024
Apply for Job Job ID 73570 Location UCSB Campus Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Posting Details Payroll Title:Project Policy Analyst 2 Job Code:007397 Job Open Date: 10/9/24 Application Review Begins: 10/24/24; open until filled Department Code (Name):EAPQ (EDUC ABROAD PROGRAM LOC Q) Percentage of Time:100% Union Code (Name):99 (Non-Represented) Employee Class (Appointment Type):Staff (Career) FLSA Status:Non-Exempt Classified Indicator Description (Personnel Program):PSS Salary Grade:Grade 19 Pay Rate/Range:The budgeted salary range that the University reasonably expects to pay for this position is $28.07 to $30.00/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.07 to $48.28/hour. Work Location:UCEAP Systemwide Office Working Days and Hours: M-F, 8am-5pm Pacific time or similar schedule Benefits Eligibility:Full Benefits Type of Remote or Hybrid Work Arrangement, if applicable:Type of work arrangement eligibility: Hybrid. On-site presence will be required for leadership and staff meetings, delegation visits, training sessions, etc. Special Instructions: For full consideration, please include a resume and a cover letter as part of your application. Department Marketing Statement: Through international academic experiences, the University of California Education Abroad Program (UCEAP) inspires students to explore and transform their lives, UC, and the world. Since 1962, UCEAP has served as the UC systemwide study abroad program. In support of this mission, it has served over 100,000 students across all ten UC campuses and over 50,000 Reciprocity (international) students. UCEAP is committed to promoting excellence through diversity, equity, and inclusiveness. Recognizing that diversity is integral to the University's achievement of academic excellence, UCEAP upholds the principle of equal opportunity for all, adheres to theUniversity of California Diversity Statement, and strives to create an environment that is welcoming for all. UCEAP typically has over 6,000 student participants annually, is active in over 40 countries worldwide, and welcomes about 1,500 Reciprocity students to the University of California. Sustained by strong academic excellence, spirited faculty collaboration, and an interrelated support system, UCEAP produces future global citizens and thought leaders. uceap.universityofcalifornia.edu Benefits of Belonging: Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.Learn more about the benefits of working at UC Brief Summary of Job Duties: The Academic Development Coordinator works under the general supervision of the Director of Academic Development and plays a key role in supporting the team. The incumbent assists the Academic Integration Analyst with various projects related to the academic integration of UCEAP programs and courses into the University of California campus curricula. Performs various administrative and analytical duties for academic integration and program development. Coordinates academic reviews of UCEAP programs, which includes planning site visits and preparing materials for the review committee. Applies research concepts to the analysis of data for moderately complex projects. Provides consultative services to UCEAP teams and external stakeholders. As a resource for discipline-specific information and analysis, develops an in-depth knowledge of academic programs at UC campuses and UCEAP partner institutions abroad. Required Qualifications: Bachelor's degree in related area and / or equivalent experience / training. 1-3 years of administrative experience. 1-3 years of work experience in a higher education setting. Strong organizational skills and ability to handle multiple tasks. Excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail. Able to exercise good judgment and discretion. Ability to work effectively and cooperatively as a team member, and to work well with faculty members and international partners. Proficient in Microsoft Office Suite, including Outlook, Excel, PowerBI, SharePoint, and Teams. Strong analytical and data assessment skills. Preferred Qualifications: Familiarity with University curriculum, academic standards, and academic policies, including the University of California. Knowledge of humanities curriculum and degree requirements and/or experience advising students in the humanities at the UC or other university. Special Conditions of Employment: The UCEAP Systemwide Office is located in Goleta, CA (near the UCSB campus). Type of work arrangement eligibility: Hybrid. On-site presence will be required for leadership and staff meetings, delegation visits, training sessions, etc. The University is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office. Occasional travel for conferences or UC campus visits/meetings with California. Satisfactory conviction historybackground check UCSB is a Tobacco-Free environment Job Functions and Percentages of Time: 60% Academic Integration Coordination - With general direction from the Academic Integration Analyst, coordinates Academic Integration (AI) efforts with various external and internal contacts. Serves as Academic Integration resource and institutional memory for UCEAP and campus study abroad offices. Manages a portfolio of assigned disciplines, subject to periodic reallocation. Responsible for analyzing data in PowerBI and Excel to find program and course trends. Conducts surveys in Qualtrics to determine UC academic needs and anticipate future trends. Analyzes UC academic unit degree structures and requirements. Develops and/or gives presentations on AI for conferences and meetings. Supports requests from UC study abroad offices and academic departments about recommended UCEAP programs and coursework for specific disciplines; providing, when needed, syllabi, website information, and catalogs. Works closely with the academic specialists on requests. Provides excellent communication to UCEAP and campus staff. Creates new and revises existing discipline-specific content materials, in collaboration with the Marketing and Communications staff. Proactively coordinates UCEAP tabling event at the annual University of California Academic Advisors Conference (UCAAC). Works closely with the marketing department to develop an outreach plan including surveys, promotional merchandise, new print and digital materials, etc. Leads group of UCEAP colleagues to participate in tabling event. Responsible for event planning, timeline, and communication with the conference committee and UCEAP. 20% Academic Program Review Coordination - Under general supervision of the Director of Academic Development, coordinates the compilation of academic informational documents and internal research and data for UCIE Review Committees. Drafts program overviews, synopses of institutional agreements, and other documents as needed for Review Committees. Provides principal operating interface between UCEAP and UCIE Review Committees; coordinates UCIE Review Committee site visits in consultation with Director of Academic Development, Associate Program Directors, and UCEAP Study Center staff; creates and maintains collaborative working relationships and complex communication processes between all parties; provides full spectrum of administrative support to the Review Committee chairs throughout the review process. Advises on review policy guidelines; reviews, assesses, revises, and advises on academic program review procedures; reviews, evaluates, and revises processes for provision of academic and informational materials to UCIE Review Committees. Takes lead in continually updating and maintaining the completeness of all program review information and records. 10% Unit Administrative Assistance - Performs a variety of administrative and analytical duties in support of program development. Schedules Program Development and Academic Integration (PD/AI) meetings, collects and prepares information for use in PD/AI discussions and meetings, prepares summaries of new programs for campus offices, etc. Coordinates and serves as notetaker at quarterly Campus Faculty Directors meetings and bi-monthly Academic Integration calls. 10% Special Projects - Under the direction of the Director of Academic Development, provide record-keeping, logistical and special project support for the unit. Other duties and special projects as assigned. UC Vaccination Programs Policy: As a condition of employment, you will be required to comply with the University of CaliforniaPolicyon Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements. For more information, please visit: * UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information * University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual. Equal Opportunity/Affirmative Action Statement:* UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination. Reasonable Accommodations: The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 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