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Office Support Associate

University of Missouri-Saint Louis
parental leave, paid time off
United States, Missouri, St. Louis
Nov 09, 2024
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Job ID
53532
Location
St. Louis
Full/Part Time
Full-Time
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Hiring Department

Ctr Character & Citizenship

Job Description

We are seeking an individual who will orchestrate the smooth operation of the Center for Character and Citizenship (CCC), assuring that grant and faculty objectives are met or exceeded. Key responsibilities are to:

  • Oversee logistics of CCC program events such as the Character Education-focused Educational Leader (CEEL), PRIMED Institute for Character Education, Sue Shear Leadership Academy and those programs with collaborators such as the Bill of Rights "MyImpact Challenge." Document, maintain and improve processes to meet or exceed participant expectations regarding logistics.
  • Support the Teresa M. Fischer Professor of Citizenship Education and grant projects using organizational systems to maintain and improve tracking multiple projects and databases. The data bases include PeopleSoft ordering/accounting systems, resource library, subscription databases, alumni and myVITA. The projects include Kern Family Foundation ongoing grants and CCC research publications.
  • Assure that the team is working on Director's priorities, setting time-appropriate goals and using assuring that team members have the tools they need to achieve desired results.
  • Lead the final implementation to integrate the CCC website with the UMSL website and moving beyond basic expectations for a website by incorporating engaging, continually updated content, especially in regard to videos and testimonials.
  • Implement technical needs such as moving files from Google to Teams.
  • Communicate using technology and traditional means with internal and external stakeholders to accomplish objectives while impacting the CCC's national and international reputation positively.
  • Stakeholders not only include faculty, staff, students and operations departments but also the public at large, school districts, collaborators, program speakers and visiting international scholars.
  • Recommend improvements for organizational efficiency within UM System guidelines (i.e., travel protocols, resource management, etc.) such as maintaining files, recording and tracking.
  • Reconcile OneCard and travel expenses for the Director.
  • Assist in the CCC's finance and Human Resources support needs to better complete program or project duties.
  • Mentor student workers to build skills which contribute to the CCC's goals.
  • Employ professional courtesy and confidentiality with internal and external audiences.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

8 am - 5 pm; occasional Saturdays (6 per year)

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

UMSL or K-12 administrative experience

Anticipated Hiring Range

Pay commensurate with education and experience.
Hiring Range: $21.00 - $23.00 per hour
Grade: GGS-008
University Title: Office Support Associate

Application Materials

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.

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