Grant Administrator III - Community Based Research Institute

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Grant Administrator III at Florida International University's FIU-RCMI and the Community Based-Research Institute (CBRI) will assist center directors with oversight of their grant funded research portfolio. This role involves working closely with Principal Investigators (PIs), Center Program Managers and the Office of Research & Economic Development (ORED) to ensure compliance with federal, state, sponsor, and university regulations. The position provides compliance/oversight of large or complex pre-award and post award activities, including but not limited to: managing multiple fiscal and accounting functions, developing budgets, and providing guidance on grant-related matters.

• Manages various fiscal and accounting tasks, interprets administrative rules, and develops new forms as needed to streamline operations and ensure compliance with internal controls and best practices.
• Reviews travel authorizations and expense reports, ensuring that cost justifications and supporting documentation meet FIU and sponsor policies.
• Creates budgets and advises Center faculty on fiscal and administrative matters related to grant proposals, ensuring expenditures comply with guidelines.
• Advises Principal Investigators on the most effective ways to achieve an effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals.
• Oversees the Pre and Post administration of large and complex contracts and grants.
• Assists with effort reporting certification to ensure accurate budgeting and reporting on projects, and process payroll transfers as needed.
• Works with the Center directors and HR representative for new and continuing hires on grants.
• Collaborates with Center Directors and Program Managers in planning, directing, and reporting on research projects, interpreting policies, and recommending changes as needed.
• Manages subcontracts, ProCard purchases, consulting agreements, and other research agreements, assisting PIs with agreement requests and reviewing invoices for compliance.
• Monitors grant expenditure progress, prepares projection reports, and resolves budget exceptions.
• Works with PIs and Center Program Managers on grant award setup, expenditure projections, and reporting schedules, ensuring adherence to deadlines.
• Manages the transfer of charges during the grant close-out process, ensuring all work is completed and final invoices are submitted.
• Resolves budget exceptions, process non-payroll transfers, and assist with grant transfers and carry-over requests.

Bachelor's degree and four (4) years of grant or contract administration experience OR Certified Research Administrator (CRA) and four (4) years of grant or contract administration experience OR equivalent combination of education and eight (8) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Must complete the University Research Administrator Certificate Course within 30 days of hire.

• Experience with financial projections.
• Experience in managing awards with federal agencies.
• Advanced computer skills including proficiency with Word, Excel, Power Point.

Administrative

$70,000 - $75,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

• Ability to work flexible hours as needed.
• Travel to FIU Campus'
• This is a Time-Limited appointment which may be terminated at any time with 30 days' notice.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.