Assistant Director, Finance and HR

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Assistant Director collaborates with the Division's Finance and HR leadership and works with various levels of executive leadership on the management of multi-functional areas, finance and human resources, for the Student Centers (Graham and Wolfe Center) and Wellness and Recreation Centers (WRC) on all FIU campuses. Serves as the main point of contact on any matter of Finance and HR to upper management by university and community constituencies for those Centers. Assist the Centers management in developing a unified student-centered operations model.

• Serves as the main point of contact on any matters of Finance and HR to executive leadership/management by university and community constituencies for the Student Centers (Graham and Wolfe Center) and Wellness and Recreation Centers (WRC) on all FIU campuses.
• Analyzes, makes recommendations, and performs all functions for the annual budget (over $12 million) and forecasts for Graham Center, Wolfe Center, Campus Recreation MMC and Campus Recreation BBC units for all funds, including A&S, E&G, Auxiliaries, Affiliations, and Foundation funds, with guidance from the respective leaders.
• Oversees and monitors the day-to-day fiscal operations of the units, including maintaining financial transactions, purchasing functions, departmental credit card procedures, reimbursements, travel procedures, cashiering, reconciliation, and ID/cash/budget transfers, including processing merchant receipts.
• Provides input into budget development and cost-effective management. Prepares reports and proposals involving analysis and compilation of data. Sets priorities and establishes guidelines for report generation to meet special departmental objectives.
• Provides direction on human resource functions including but not limited to the timely processing of new hires, staffing, and payroll; orientation of new employees; overseeing training, development, and compliance matters; and liaising to effectively communicate HR matters.
• Works directly with the Division's Finance and HR leadership to interpret and communicate policies and procedures for financials and human resources. Makes recommendations for the units and interprets federal, state and/or University guidelines, policies, and procedures on all levels of financial and HR actions.
• Consults with leadership on unit structure development, identifies unit needs or current state, and identifies growth opportunities for center employees.
• Supervises and appraises employee performance and recommends improvement plans for deficiencies.
• Participates in the training for administrative staff in the centers.
• Represents the units on committees, task forces, and/or initiatives related to the finance and human resources matters, as needed.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. May handle cash or check transactions as needed.

Bachelor's degree in business, education or related field and four (4) years of related work experience or Master's degree in business, education or related field and two (2) years of related work experience.

• Experience in financial planning and management, financial reports.
• Experience with financial systems such as PeopleSoft, including its accounting, payroll, and reporting components.
• Experience with HR policies, procedures, and best practices.
• Knowledge of higher education/student personnel for Student Centers and/or Campus Recreation.

Administrative

$70,000-$80,000

Begin time: 8:30 AM
End time: 5:00 PM

Expanded Background Check

• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.