Special Collections Assistant

Payroll Title: Library Assistant 3

Job Code: 006760

Job Open Date: 10/3/24

Application Review Begins: 10/18/24; open until filled

Department Code (Name): LIBR (LIBRARY)

Percentage of Time: 50%

Union Code (Name): CX (Clerical)

Employee Class (Appointment Type): Staff (Limited) This is a Limited position working less that 1000 hours in 12 consecutive months.

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary that the University reasonably expects to pay for this position is $25.80/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $25.80 to $36.95/hour.

Work Location: 1302A - Davidson Library

Working Days and Hours: Wednesday 12pm-5pm, Thursday-Friday, 9am-5pm, occasional Saturdays (variable hours).

Benefits Eligibility: Core Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UCSB Library empowers researchers and students to create and adapt knowledge for the benefit of society. Situated at the interdisciplinary crossroads of campus, the Library embodies scholarship and advances UCSB as a world-class research and learning institution. With a staff of 240 employees and student workers, the Library manages more than 3.6 million unique print and digital resources, including world-renowned special research collections, and provides a wide range of innovative research, teaching and learning services to more than 2 1/2 million physical and virtual visitors per year

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Limited (Less 1000 hours in 12 consecutive months) position to assist with the planning and implementation of community-based archives events and other planned local history programming within Special Research Collections. Reporting to the Director of Special Collections (SRC) and with direction from the Santa Barbara and Local History Curator and Archival Processing team, the Library Assistant will provide support for community-based archives programs and other local history programming initiatives including outreach and engagement with community members, event planning and implementation, occasionally off site and on weekends, preparing materials acquired through projects for special projects, and facilitating the return of original materials and digital surrogates to participating community members.

Required Qualifications:

• Ability to utilize independent judgment; ability to solve complex problems.
• 1-3 years of demonstrated customer service experience and ability to work effectively with the general public as well as students, staff, and faculty.
• High degree of computer literacy and comfort in the digital environment; the ability to independently learn new technologies and their applications in libraries.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Bachelor's Degree with an emphasis in history, library science, archival studies, ethnic studies, public history, and/or film and media studies or equivalent training and/or experience.

Preferred Qualifications:

• Paid or volunteer work in a library, museum, or similar organization.
• Planning, organizing, and implementing public programming.
• Professional working proficiency of Spanish.

Special Conditions of Employment:

• Occasional (up to 3 hours) of driving to events and planning meetings,
• This is a Limited position working less than 1000 hours in 12 consecutive months.
• Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program
• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 35% Curatorial Assistance - Assists the planning of SRC community-based archives projects through strategic community outreach and engagement activities- including collaboration on strategizing for project goals, engagement and communication with community members and participants in projects. Supports intake and acquisition of collection materials. Assists Director of SRC, the Santa Barbara and Local History Curator and Archival Processing team with inventory, description, organization, and management of community-based collections. Initiates intake of materials and initial descriptions for processing of collection materials, including basic metadata. Corresponds with community members to ensure forms and agreements are completed, and follows up to respond to inquiries or other issues.

• 35% Events and Outreach - Assists with planning and implementing community based events- including outreach and engagement with stakeholders within the Library, campus, and Santa Barbara County community; preparation of workflows and materials; support with publicity of events; set up and take down of events; and contribution to event post-mortem. Responsible for maintaining event scheduling and coordinating between community stakeholders and SRC Curators. Represents UCSB Library at events and responds to a variety of questions related to community-based archives projects and other SRC collections. Includes occasional work off site and on weekends and evenings as needed. May work independently to organize, set up, and manage events.

• 30% Vendor Project Preparation - Support library staff in preparing materials for special projects, such as vendor digitization, including organization of materials, inventory, and physical preparation for shipment.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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