Executive Assistant

Why Join the Willdan Team

We are motivated to solve some of tomorrow's biggest obstacles - especially those in energy and infrastructure. Our employees want to make a difference, and we have the aspiration, resources, and technical know-how to do it. Our rapid growth and successes over the past five decades stem from our ability to think big while also paying special attention to project quality and customer service.

Willdan's work culture blends the stability of an established organization with a reputation for quality, flexibility, and opportunities of a progressive, growing company. We value and enjoy the opportunity to come to work every day and make a real, positive impact on our society and the environment.

Who We Are

Willdan is a nationwide provider of comprehensive solutions that help organizations evolve and thrive as natural resources and infrastructure change. Since 1964, our team of experts in energy, engineering, safety, financial and strategic planning, microgrids, and software offer best-in-class services ranging from electric grid optimization to energy efficiency to energy design assistance. Using this collective expertise, we have delivered over 100,000 projects to public agencies, small businesses, healthcare, hospitality, and educational facilities. We provide program administration and assistance to improve grid resiliency to over 50 investor-owned utilities.

Willdan is seeking an Executive Assistant in Minnetonka, MN. The Executive Assistant will manage the Administration team which supports various office types, both remote and physical and assist in the management and coordination of administrative tasks in support of the Director of Operations, Director of Software, and other leadership staff. Our ideal candidate will be a self-starter who can assume all aspects of team supervision and administrative tasks related to supporting leadership and other staff. This is a great opportunity for a positive, forward-thinking person with strong organizational and analytical skills to become an integral part of our growing team of hard-working and collegial people.

Essential Duties and Responsibilities

• Work closely with the Administration Manager, Director of Operations, and Director of Software in various operations, finance, and administrative items.
• Support the Director of Operations with interviews, offers of employment, and liaison with HR regarding new employee starts and terminations.
• Supervise, delegate tasks, and assign responsibilities as needed to the administrative assistant team to manage multiple offices.
• Manage planning office events both company-wide and team specific.
• Prepare power point slides and manage company-wide meetings; take notes as requested.
• Manage corporate credit cards receipts and entry into finance system.
• Approve invoices entered for office expenses and monitor payment.
• Be a backup for a multi-line phone system, forward calls as necessary, check voicemails.
• Maintain office procedures and document tasks.
• Possess excellent organization skills and flexibility in adjusting to shifting priorities and deadlines that may occur daily.
• Have conscientious work habits such as arriving on time and staying late as occasionally needed to meet deadlines.

Job Requirements / Qualifications

• Bachelor's degree preferred.
• Seven years' related experience working in an administrative capacity.
• Have a basic understanding of working in Microsoft Office Suite Products.
• Ability to juggle multiple demands created by several simultaneous projects.
• Possess a strong attention to detail and focus on communication.
• Have excellent verbal and written communication skills.
• Ability to work well in a deadline-driven environment, including appropriate follow-through with others, and giving and receiving constructive feedback.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.