Logistics Administrative Assistant - AHTS - Whiting Field - Milton, FL

Principal Responsibilities and Accountabilities:

Reports to and assists the Logistics Manager with supply planning, analysis and reporting to ensure all logistics and company goals are met. These include, but are not limited to,

• Responsible for data integrity, management and reporting utilizing the company's Logistics Management Information System (LMIS). Ensure that all contractually required logistics reports are submitted on-time and accurate.
• Assist Logistics Supervisor with invoice reconciliation to ensure timely payment of all company invoices.
• Prepare and track all new GFP Purchase Request to CNATRA PA via CNATRA Det Whiting Field.
• Prepare and submit all required documents to FST and company QA Department for REI/TEI/TPDR submittals.
• Maintain Leonardo & Production Warranty/Temp Loan spreadsheet for accurate tracking of all Government Furnished Property. Produce reports to provide to government as required.
• Route all FST parts information request to procurement to obtain current pricing for new Technical Directives.
• Prepare and track BER/BPR request for routing to CNATRA PA via CNATRA Det Whiting Field.
• Prepare DD200 Forms ensuring accuracy to CNATRA for any government property damaged by company personnel.
• General secretarial duties to include filing, taking phone calls, scheduling interviews, assisting with research and preparation of presentations and briefing charts.
• Runs labor reports, compares to time logged on Maintenance Action Forms, initiates labor corrections.
• Assists logistics personnel with travel arrangements and expense reporting.
• Track Material Purchase Requests
• Assists logistics personnel with obtaining Computer Access Cards, government website access, and base access.
• Assists with maintenance of employee security clearance records.
• Assists with key control records and conducts annual inventories.
• Assists with electronic tracking of all Technical Directives to ensure proper WBS charging, maintaining Provisioning Conference purchases orders records, to include requests for invoice, etc.
• May assist with preparation of monthly Supply Department CDRLS.
• May assist with contract cost proposals and ROM's.
• Assists with Supply Department input preparation and submittal of Monthly Maintenance Plan.
• Assists with posting CDRL's (reports) to government accessible web site and assists with tracking CDRLs due and date submitted.
• May also assist with Human Resources office functions, such as applicant contact, interview setup, employee locator tracking sheets, and other recordkeeping as needed.
• Deal with employees, auditors, and the customer in courteous, professional and effective manner.
• Facilitates positive employee to support an environment of integrity, respect, collaboration and effective communications.
• Maintain cleanliness of the work center and around your assigned work area.
• Must comply with established General and Industrial Safety Rules and Regulations as applicable to the contract, facilities and job assignment.
• Document work accomplished on government and company electronic and/or manual Information Systems
• Assist in ensuring the safety, security, inventory and preservation of Government owned and Company owned equipment.
• Ensure compliance with established Company policies/procedures.
• Provide data for Government CDRLs (reports) as required by Contract.
• Must be able to utilize common office equipment.
• Responsible for adherence to and enforcement of the FOD Prevention Program.
• Ensure compliance with required Quality Control policies and inspections.
• Perform all other position related duties as well as other projects and initiatives as assigned.
• Maintains the highest ethical, personal and professional standards

Position Scope and Charter

• Bachelor's degree in related management, or Associate's degree with 2 years experience in administrative support, or high school degree with 4 years experience in administrative support
• Must be able to obtain and maintain a DoD security clearance.
• Must have an intermediate knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, and Powerpoint).
• Must have basic computer skills and demonstrate ability to type 40 correct words per minute.
• Must have analytical abilities to manage complex administrative procedures, organizational and time management abilities to work in a fast-paced environment and meet deadlines.
• Must meet any other qualification standards imposed by the government contract not covered by this agreement.
• Must have excellent written and verbal communication skills and be able to effectively communicate key information both orally and in writing.
• Must have ability to develop professional relationships with management, peers, employees, union, government agencies, and customers
• Must be able to work weekends, other shifts, and overtime as required.
• Must be able to maintain confidentiality of sensitive information and Company proprietary data.
• Must adhere to Company policies/procedures and management instruction.
• Limited travel may be required.

Physical Requirements

Primarily office environment. Must have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Must be able to maneuver/lift up to 40 pounds.

• Benefits include the following:




• Healthcare coverage
• Retirement plan
• Life insurance, AD&D, and disability benefits
• Wellness programs
• Paid time off, including holidays
• Learning and Development resources
• Employee assistance resources




• Pay and benefits are subject to change at any time and may be modified at the discretion of the company, consistent with the terms of any applicable compensation or benefit plans.