PROCUREMENT ANALYST - HYBRID

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public.

Position Summary
Supports complex procurement assignments where analysis of situations or data requires a review of multiple purchasing options. Has authority to make purchases within broadly defined dollar limit. Exercises judgment to determine most effective methodology to acquire common goods and services. Normally receives little instruction on day-to-day work, with general direction provided on purchasing assignments that are more complex or unique in nature. Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures to resolve a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions and manages procurement activities in accordance with existing UC policy. Please note this is a hybrid position (3) days in the Oakland, CA office.

Key Responsibilities

30% Previews new requisitions and provides feedback to requesting department. Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts Request for Quotations (RFQs), including specifications and terms and conditions.

30% Interprets and applies University policies and procedures. Documents interpretations of processes, policies, and procedures for edification of customer and suppliers.

20% Regularly communicates with the organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, works in conjunction with end-users to develop specifications for RFQs, assists in implementation of organizational or systemwide agreements, manages demand against agreements, makes recommendations regarding new supply sources; champions use of a diverse supply base, as appropriate.

10% Negotiates with supplier for lower prices and better terms, develops new supply sources to address supply base inadequacies, as needed, and resolves supplier performance issues.

5% Provides analysis for complex purchasing projects.

5% Participates in professional development and training.

Experience
Required Qualifications

Minimum 5 years of relevant experience.

Skills and Abilities
Required Qualifications

Demonstrated interpersonal skills using a high degree of tact, diplomacy, and discretion to interact in a positive manner with diverse constituents in order to provide exemplary customer service.

Ability to read and interpret terms and conditions of contracts. Application of standard UC terms and conditions to identify gaps and risks to the University. Work with UC legal and to resolve issues.

Strong skills in the use of ERP/Financial systems (such as Oracle, Peoplesoft). Strong level of proficiency in the use of standard spreadsheets and word processing software.

Knowledge of organization's departments and operations required in order to meet their procurement needs.

Preferred Qualifications

Knowledge of contracting principles and practices, methods, and procedure used in competitive procurement including best value analysis, and source selection techniques. Knowledge of RFP/RFQ preparation.

Education
Preferred Qualifications

Bachelor's degree in related area and / or equivalent experience / training

Travel Requirements
0%

Job Title
Procurement Analyst 3

Job Code
007739

Salary Grade
Grade 21

Payscale:
$86,000 - $100,800

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

Please note this is a hybrid position (3) days in the Oakland, CA office.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is October 15, 2024. If needed, add: The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.