eLearning Specialist, AIM4Excellence & Registry Coordinator

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and asks how do we become more "student ready" so that we may better serve our students. We believe that through education we are able to empower change and build healthy communities. Our community works hard in the service of students and supports one another like a family.

What We Offer:

At National Louis University we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Benefits.

Job Summary:

The eLearning Specialist & Registry Coordinator is a key position within the Professional Learning and team of the Center for Early Childhood Leadership (CECL). CECL is housed within the McCormick Institute for Early Childhood Leadership at National Louis University. This role is responsible for facilitating online cohorts of the Aim4Excellence National Director Credential (AIM4X) as well as other online, asynchronous professional learning activities. In addition, this role is responsible for providing coordination for on-going approval processes within current state approved state registry systems while also continuing to build AIM4X state registry capacity by promoting various eLearning provided by CECL (particularly AIM4X). This role focuses on creating engaging, effective eLearning content and ensuring the smooth coordination of CECL participation in state registry systems that enable/track professional development for early childhood educators.

Cohort Facilitation

Facilitate cohorts as assigned including providing ongoing clear, concise, asset-based, and supportive communication with learners, provide timely scoring of evidence of learning (EOL) assessments, monitor learner growth/progress, provide feedback as needed, etc.
• Provide "high-touch" experience for contracted partner cohorts as outlined in contractual expectations - maintain regular communication with funders and support Associate Director of eLearning with funder communications/relationship management as required.
• Manage cohort emails, phone and zoom calls, send requested reports, provide technical assistance to cohort participants and learners as needed.
• Dependent on cohort specifications, offer "live" virtual sessions as required per funding agreement/contractual requirements.
• Assist faculty at partner institutions with learners as needed (support progress reporting and new semester/term set up, etc.)

State Registry Coordination

• Provide coordination for on-going approval processes within current state approved state registry systems; assist with building state registry capacity to promote e-learning trainings provided by CECL.
• Provide ongoing coordination to ensure up to date and continuous information regarding state requirements.
• Support CECL ongoing efforts to be included on additional state registry systems.
• Ensure accurate record keeping and individual state registry records are complete and current.

Facilitator & Scorer Recruitment/Support

• Support the Associate Director in the recruitment, contracting, training, mentoring, monitoring, and evaluation of current & new facilitators as needed.
• Support the Associate Director in the recruitment, contracting, training, mentoring, monitoring, and evaluation of current & new scorers as needed.
• Provide training to new faculty needed.
• Provide technical assistance to cohort facilitators as needed.
• Provide recommendations for facilitator and scorer contract assignments and work with Institute operations to execute contracts and payments for contracted individuals.

Content Management and Continuous Improvement

• Provide participant assistance with scoring/curriculum clarifications, support, and content resource for submitted emails, and forwarded emails from the Helpdesk include scoring/curriculum clarifications from participants via email, Google text, phone calls, and scheduled meetings
• Work collaboratively with Associate Director to support the Aim4Excellence Spanish Translation.
• Make ongoing recommendations for scorer manual updates.
• Make ongoing recommendations for facilitator manual updates.
• Support the Associate Director to make content updates as needed.
• Engage in data informed practices that support cycles of continuous improvement, under the direction of the Associate Director.

Thought Leadership

• Attend and present at local, state, and national conferences/events in an effort to recruit "customers" to eLearning products while also improving the quality of ECEC, particularly as related to early childhood leadership.

• Bachelor's Degree in Early Childhood Education, or related field, Master's preferred Early Childhood Education, or related field.
• At least one year experience leading an early childhood program, currently credentialed (or willing to obtain prior to start date) in the Aim4Excellence National Director Credential required.
• Two to three (2-3) years demonstrated working knowledge of state registry systems and quality rating systems as well as the integration of specific training programs (such as the Aim4Excellence National Director Credential - AIM4X).
• Two to three (2-3) years extensive experience in designing and developing instructional materials and curricula, particularly for early childhood education.
• One to three (1-3) years demonstrated experience in managing projects, especially timeline management.
• One to three (1-3) years experience in using data informed practices to drive program improvements.
• One to three (1-3) years proven ability to work effectively with various stakeholders, including educators, administrators, and external partners.

Customer Focus: Focus on designing eLearning experiences that meet the needs of early childhood administrators while providing exceptional support services to learners, ensuring their professional development needs are met efficiently.

Continuous Learning and Improvement: Commitment to continuous learning and staying updated with the latest trends in eLearning and educational technology, with an ability to think creatively and innovate in the development of eLearning solutions.

Communication: Excellent ability to convey technical information clearly and effectively to various stakeholders with a strong ability to interact and collaborate with a diverse team and external partners, as well as an ability to provide clear and timely support to users of the eLearning platform and registry systems.

Collaboration and Partnership Building: Ability to build and maintain strong, productive relationships with state partners and stakeholders; skilled in establishing and leveraging professional networks to enhance collaboration and share best practices, and proficient in engaging with diverse stakeholders to understand their needs and perspectives.

Work environment/Physical Demands/Travel Requirements:

This is a fully remote position, but requires some travel to Chicago 2-3 times per year, as well as some travel to conferences and/or professional meetings throughout the year. There is an expectation to attend/lead virtual meetings daily.

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.