Assistant Director, Maintenance and Trades

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $100,000 - $125,000

Position Summary

The Columbia Residential manages a portfolio of 149 graduate and faculty residential buildings around the Morningside Heights campus as well as in Manhattan Valley and Riverdale, Bronx. The department is responsible for routine operations and maintenance of over 5,700 University-owned or managed units which are used to house eligible students, fellows, and faculty and certain eligible officers of research, libraries, and administration.

Reporting to the Director, the Assistant Director is responsible for ensuring the delivery of maintenance services to the residential apartment units and buildings on campus.

Responsibilities

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  The Assistant Director is responsible for leading a team of mechanics in performing tasks such as building repairs and preventative maintenance.

  
  
  
  
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    Managing the unit's workload to ensure prompt and high-quality responses to Maximo work order requests.

    
    
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    During periods of peak demand, the Assistant Director determines the most efficient allocation of resources.

    
    
  
  
  
  
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  Key responsibilities include overseeing daily schedules, providing necessary cost allocation and payroll data to Finance and Administration, and reviewing and approving staff timesheets in Kronos.

  
  
  
  
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    The incumbent also offers field instruction, manages manpower, materials, and resources to ensure projects are completed within budget, and continuously evaluates performance against established standards, implementing corrective actions when necessary.

    
    
  
  
  
  
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  In emergency situations, the Assistant Director coordinates, troubleshoots, and communicates emergency activities as needed. Additionally, this role supports the apartment preparation process by collaborating with the Residential Construction group on unit inspections, supervising contractors, building staff, and student casual workers, and handling tasks such as preparing building specifications, soliciting bids, and managing budgets.

  
  
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  Responsible for maintaining supply inventory, ensuring tools and equipment are available, and overseeing the readiness of furniture for distribution. They regularly inspect properties for potential repair, safety, and security issues and perform other related duties as assigned.

  
  
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  A primary objective of this role is to increase in-house work through the maintenance teams, thereby reducing reliance on contractors and vendors.

  
  
  
  
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    Tracks financial savings and prepares justifications for future team expansion and growth.

    
    
  
  
  
  

Minimum Qualifications

• Bachelor's degree is required. A minimum of 5 years related experience required.
• Experience managing staff required. Experience in residential property management and tenant relations required; preferably in New York City. Strong customer service orientation.
• Excellent interpersonal, communication and team building skills are essential. Demonstrated ability to manage numerous and diverse activities simultaneously, organizing and prioritizing appropriately to meet demands and expectations.
• Successful candidate must be able to work independently, problem solve, make recommendations for change, implement and provide a strong process perspective.
• Strong supervisory experience required preferably with Local 32B-J & TWU employees. Familiarity with New York City building codes, and housing laws necessary. Strong computer skills required, including familiarity with Microsoft Office.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.