Contract Administrator

Manhattan Construction
United States, Florida, Tampa
5840 West Cypress Street (Show on map)
Oct 19, 2024
Why Manhattan? Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades? We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get: Competitive pay and benefits. A positive, friendly, and team-oriented workplace with caring leadership. Professional development and leadership programs. To work on exciting projects for your community. Security and stability working for a financially strong company. More opportunities to grow your career through our multiple U.S. office locations and affiliated companies. Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com If Manhattan sounds like the place for you, share your resume with us! POSITION SUMMARY: The Contract Administrator is responsible for the preparation, issuance, and monitoring of the status and final execution of all subcontracts and purchase orders. This role also provides general administrative support for the division office. The Contract Administrator must be a flexible and adaptable team-player, as well as have strong communication skills. MAJOR DUTIES & RESPONSIBILITIES: Prepare and submit Project Number Request Set up Prolog Data Base for new projects Input purchasing requirements, cost codes and need dates based on purchasing priorities Accurate and timely maintenance of data base to track purchasing status Assist Estimating / Project Management in preparing and submitting Subcontractor prequalification forms Prepare address and fly sheet templates for new projects Assist in identifying and preparing all contract exhibits Manage routing, review and approval of all subcontract drafts Prepare, assemble and issue all Subcontracts and Purchase Orders Obtain required bonds and the initial certificate(s) of insurance Review Bonds and Insurance for compliance and obtain approval from Risk Management Maintain Subguard / Insurance Data Base Distribute fully executed Subcontracts to Accounting and Project and file division office copy Process division office invoices for approval and inputs into ECMS Provides "in processing" of new employees Helps maintain records of computer related equipment and prepares equipment transfers as needed Assist Division Management in maintaining OSHA documentation and postings Provide general administrative support Other duties as assigned JOB SKILLS & ABILITIES GUIDELINES: Computer knowledge and efficiency, including Microsoft Office products Knowledge of ECMS and Prolog, or ability to learn and implement within 30 days of hire Good time management and organizational skills Ability to understand and follow instructions Functions effectively as part of a team MINIMUM QUALIFICATIONS: Bachelor's Degree- Construction Management, Engineering or equivalent. May substitute required education degree with related experience on a one to one basis 8 years of industry experience Attention All Third-Party Agencies, Headhunters, and Recruiters Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.