Procurement Coordinator

Columbia University
United States, New York, New York
Nov 04, 2024
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $62,400- $78,600 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to Finance/Procurement Manager and Assistant Director of Finance, the incumbent will be primarily responsible for providing general accounting and clerical support for the Department of Radiology Finance Office. Responsibilities 1) Prepare and process pay orders, invoices, travel requests, purchase requisitions and P-Card small purchases. 2) Follow-up on purchase orders with the CU Purchasing Office and vendors. Resolve disputes with vendors. 3) Serve as a liaison between the Finance Office and VP&S Finance & CUIMC Controller's Office on issues relevant to the position. 4) Maintain, process and monitor all bookkeeping expenditures related to travel, dues and educational allowances for faculty members and Radiology staff. Assist faculty and staff with questions related to invoiced expenses and payments. 5) Coordinate day-to-day activities of the Radiology Finance Office (ordering supplies, maintaining departmental procurement files, coordinate departmental records keeping and storing, handling parking and food vouchers, etc.) 6) Oversee NYPH payables. Interact with Presbyterian Hospital and CUIMC Controller's Office to resolve disputes. 7) Assist with the preparation of expense tracking schedules, ARC closing entries, and reconciling OTPS expenses for the monthly close as well as producing simple to intermediate financial reports. 8) Prepare and generate billing for various departmental service agreements. Follow up on payments with vendors and CTO. 9) Maintain departmental Petty Cash fund. Track distribution of tickets & vouchers to the staff. Coordinate distribution of mail. 10) Perform other duties as assigned Minimum Qualifications Bachelor's degree or equivalent in training, education and/or experience in a business office environment plus at least two years of related experience Preferred Qualifications Knowledge of the University's financial accounting system (ARC) is highly desirable. Other Requirements Strong knowledge of computer applications (Windows, Microsoft Office, Excel, etc.) is required. Must have ability to interact with a broad spectrum of people and be highly organized. Must be detail-oriented and possess analytical skills. Ability to work independently, meet deadlines, and multi-task in a fast paced environment is a must. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.