Project Manager Senior

Department: MED-Medical Social Sciences
Salary/Grade: ITS/82

Target hiring range for this position will be between $108,547-$135,684 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Dr. Rinad Beidas' implementation science team in the Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine seeks a highly experienced full-time Senior Project Manager to play a critical leadership role in our team across our diverse portfolio of research projects aimed at closing the "know-do gaps" in healthcare delivery, with a focus on improving equitable and high-quality healthcare through implementation science. In partnership with the PI and senior leadership team, the successful candidate will manage multiple projects in our portfolio, each centered on the implementation of evidence-based practices across the lifespan in diverse settings (e.g., primary care clinics, specialty clinics, community health centers) and disease areas, including mental health, firearm injury prevention, HIV, cancer, and cardiovascular disease.

This is a wonderful opportunity for a Senior Project Manager to join our leadership team and take responsibility for overseeing and managing the execution of research projects, ensuring adherence to timelines, budgets, and regulatory requirements; handling regulatory procedures, including submissions to CT.gov; progress reports to the NIH and managing IRB protocols; monitoring project progress identifying and addressing potential issues, and implementing corrective actions as necessary. They will prepare and present regular updates on project status, findings, and outcomes to internal teams and vested partners.

The Senior Project Manager must have experience overseeing randomized controlled trials and ensuring high standards of research integrity and compliance. We seek someone who can help design and implement standard processes across multiple projects to ensure rigorous study conduct within regulatory parameters. In this role, they will supervise and provide oversight to at least two staff (e.g., project manager, clinical research coordinator). This includes but is not limited to: providing guidance and supervision to research staff on how best to prepare and implement research activities, operationalize and adapt research methods, collect and manage data, and appropriately report progress and achieved benchmarks. Additionally, the project manager's supervision of our full-time staff will involve overseeing the recruitment, hiring, training, supervision, and evaluation of staff on an ongoing basis. The Senior Project Manager Research must have impeccable organization, verbal, written, and interpersonal skills as well as extremely strong attention to detail. They must be able to work independently and exhibit good judgement. They must also exhibit strong experience and skills related to communicating with and recruiting research study participants. All applicants must be able to demonstrate familiarity with word processing, spreadsheet, database, and web-based applications. Working knowledge of REDCap is encouraged. This position would be ideal for individuals with an MPH, MHA, MA or PhD. Individuals with a BA/BS will be considered if they have appropriate experience and expertise.

This is a hybrid work position, and the Senior Project Manager will be expected to work in the office at least three days per week consistent with current team expectations.

Specific Responsibilities:

Strategic Planning

• Collaborates with project leadership to oversee conduct of project management including documentation and execution of project objectives, scope, approach, resource requirements, budget, metrics, key performance indicators and constituents.
• Collaborates with project leadership to define project tasks, milestones, and deliverables that meet stated project objectives and conform to initiative methodology standards.

Administration

• Prepares and presents comprehensive project scope and definition documents.
• Develops and maintains project schedules and ensures appropriate planning measures are taken including adjusting assignments as necessary to accommodate new issues, scope changes, new work estimates and/or resource availability constraints.
• Analyzes short- and long-term resource needs and recommends and/or adjusts resources appropriately.
• Monitors and communicates progress, revising task timelines and effort estimates based on project team members task-specific status updates.
• Develops communication plan for key messages, project updates, and key decisions that will be used throughout the project.

Development

• Oversees good software development and project management practices for each of the project teams.
• Communicates and promulgates software development tracking standards and project management procedures to project team members.
• Works with technical lead to specify quality assurance process that will ensure the overall quality and continual improvement of the project deliverables.

Performance

• Develops and maintains risk analyses process, risk mitigation strategy process, and issue logs for the project.

Supervises

• Provides work direction and/or supervises staff such as team members, subordinates, contractors, vendors, students, etc.
• Recommends staff hires/terminations.
• Coaches and mentors staff.
• Manages projects ensuring timelines and deliverables are met and meet expectations.
• Oversees regulatory and compliance related responsibilities for scientific project execution.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• eIRB
• Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
• Microsoft SharePoint
• HIPPA
• IRB
• Critical thinking
• Decision making
• Judgement
• Problem Solving
• Troubleshooting
• Budgeting
• Collaboration and teamwork
• Evaluate resources
• Facilitate collaboration
• Functional documentation
• Organizational skills
• Planning
• Workflow development & documentation
• Write proposals and project charters

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong organizational, written, verbal, communication, and interpersonal skills
• Impeccable attention to detail
• Expertise with word processing, spreadsheet, database, and web-based applications
• Experience running (randomized control trials) RCTs with support from PI
• Experience submitting regulatory requirements for RCTs (CT.gov, NIH progress reports, data sharing)
• Experience leading the development and ongoing submission and modifications of IRB protocols

Preferred Qualifications: (Education and experience)

• Familiarity with Implementation Science and Applied Translational Research.
• Experience managing multi-site, large-scale NIH-funded projects is strongly preferred.
• Extensive experience communicating with and recruiting patients and other research study participants.

Preferred Competencies: (Skills, knowledge, and abilities)

• SPSS, SAS, R, REDCap, Nvivo
• Working knowledge of REDCap

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

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