Grant Administrator II - Research

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides assistance to and supports the Center's Assistant Director of Administration in all matters pertinent to the administration of grants for the Jack D. Gordon Institute for Public Policy. Works closely with Principal Investigators and the Office of Research and Economic Development (ORED) to ensure compliance and monitors the associated budgets and expenditures of the grants for the period of award. Works closely with ORED Human Resource liaisons to manage daily administrative transactions related to HR.

• Provides assistance to the Center's Assistant Director of Administration in all matters pertinent to Pre and Post award for the Jack D. Gordon Institute for Public Policy.
• Maintains up-to-date information regarding the grants and reports information regularly to the Director, PI's and Department Heads as needed.
• Assists Principal Investigators (Pl) in the development of external funding opportunities, preparation of grant budgets, budget modifications and transfers. Reviews sponsor guidelines to ensure proposals have strict adherence.
• Reviews grant guidelines, assists Pls in gathering required documentation for proposal submission.
• Serves as the University's credit card backup user for departmental transactions. Ensures compliance and adherence to University's credit card policies and procedures.
• Prepares and maintains grant accounting spreadsheets and financial reports to monitor and track grant budgets and expenditures of grants.
• Evaluates expenditure documents according to federal, state, and University guidelines for grant allowability and appropriateness.
• Audits, adjusts, and reconciles subsidiary ledgers for grant accounts against monthly account ledgers to ensure accountability to prevent deficits in the grant.
• Maintains accurate records of all documents related to the grant. Coordinates monthly reconciliation of grant accounts and ensures accuracy of charges. Ensures payroll charges are being posted to the correct project and accounting code.
• Assists the Pls with all matters related to the operating budget of the grant as needed including but not limited to: validation of budget, Travel Authorizations (TAs), travel reimbursements, personnel, no cost extensions, grant account budget transfers, non-payroll and payroll transfers, tuition waivers, budget exception and effort certifications for each period.
• Works closely with the PIs and the Office of Research Economic Development (ORED) to review all expenditures and ensures all project closeouts are processed accordingly.
• Communicates with other Units to review all terminations, pending expenses and incumbrances before the completion of the project.
• Monitors the grants for compliance with applicable regulations.
• Works closely with ORED HR liaisons to manage daily administrative transactions related to HR. Ensures timely execution of all organizational HR actions required for new hires, rehires, staffing, terminations, payroll and change in status requests.
• Manages the processing of requisitions and purchase orders related to all grants and contracts.
• Ensures that consultants, suppliers and subrecipients have completed their purchasing documentation to become registered vendors to allow them to receive payment from the University.
• Enters Independent Contractor agreements and Services agreements into Total Contract Manager (TCM) as needed to complete necessary grants and contracts deliverables.
• Processes receipts and assures timely payment to registered vendors.

Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

• Experience working in a research administration environment.
• Experience working with contract(s).

Administrative

$60,000 - $65,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

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