Administrative Assistant Confidential 3 (On-Site)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is Step 1 $29.92 - 17 $42.87. The budgeted hourly range that the University reasonably expects to pay for this position is Step 1 $29.92.

Remote/Hybrid eligibility:

Initial applicant review will begin on or around August 20th, 2024. Posting will remain open until filled.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010

This position will be onsite - Campus.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Under direct supervision of the Director of the Bright Success Center, the Administrative Assistant provides departmental support for all of the programs & services at the Calvin E. Bright Success Center (BSC). This is a critical position providing executive assistant functions supporting the day-to-day operations of the BSC. Responsibilities of the Administrative Assistant include: coordination of schedule of the Director; purchasing; travel arrangement reimbursements; budget tracking and budget management, financial reporting including departmental budget transactions and reporting; coordination of special outreach activities and events; handling student/campus inquiries regarding BSC services; and prepares correspondence, reports, forms, and records releases and public information releases as assigned. The Administrative Assistant may supervise a team of student administrative coordinators that assist with purchasing, outreach, and customer service responsibilities. The Administrative Assistant must have the ability to function in a culturally diverse environment and must have the ability to remain calm and courteous with a wide range of student-staff-faculty behaviors.

KEY RESPONSIBILITIES

• Purchase, organize, and distribute supplies, resources, and other materials for BSC programs and Services.
• Provide logistical and administrative support to the programs and services offered by the BSC.
• Coordinate and manage the schedule for Director of the Bright Success Center.
• Provide excellent customer service skills and respond quickly to inquiries about the BSC from various Stakeholders.
• Lead the logistical and administrative tasks related to the BSC's Alternative Spring Break trips.
• Develop and manage a budget tracking system that aids the center with up to date costs and expenditures.
• Budget maintenance by monitoring expenses and reconciliation of general ledgers on a monthly basis of all BSC accounts.
• Organize and collect receipts, create purchase orders, manage new vendors, and produce other budgetary and administrative reports on an as needed basis.
• Engage in and complete trainings, workshops, seminars, institutes, and other professional development activities.

EDUCATION & EXPERIENCE

• High school diploma and/or equivalent certification/experience/training.
• Bachelor's degree in a related field from an accredited institution. (Preferred)

AND

• Minimum 5 years of related experience if the individual has a High School diploma.
• Minimum 3 years of related experience if they possess a Bachelor's degree.
• Minimum 2 years of administrative and/or logistical experience. (Preferred)
• Minimum 2 years of customer service experience. (Preferred)
• Minimum 1 year of student affairs or student support services experience. (Preferred)

CRITICAL KNOWLEDGE and SKILLS

• Requires interpersonal and work leadership skills to provide guidance to other non-exempt personnel.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Microsoft skills, especially excel, and other productivity software packages. (Preferred)
• Inter-cultural communication skills, written and verbal. (Preferred)
• Budget management, budget tracking, and budget reporting. (Preferred)

Background check is required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.