Post Award Specialist, Research Services Intermediate - Principal Professional

Job Summary:

Within the University of Colorado Denver | Anschutz Medical Campus Department of Emergency Medicine, COMBAT and ATLAS are currently seeking applications for a Research Services Open Rank (Intermediate to Principal Professional) Post-Award Specialist. This is a full-time, University Staff (non-classified) position, will be responsible for managing the administration of grants and management of regulatory processes involving grants and contracts for COMBAT and ATLAS.

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

Key Responsibilities:

• Assist with the grant and contract operations for COMBAT and ATLAS in the Department of Emergency Medicine.
• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.
• Review grant notices of award and granting agencies' policies to identify specific policies, rules, and deadlines. Establish correct funding and personnel effort for each sponsored project and manage subcontracts and purchase orders as needed.
• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.
• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.
• Prepares prior approval request, carry-forward requests, amendments, and no cost extensions. Collaborate with OGC during closeout process and assists with preparing financial report.
• Act as custodian for PI gift card programs and complete quarterly reconciliations.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Fully Remote or Hybrid - this role is eligible for fully remote or a hybrid schedule of 1-2 days per week on campus and as needed for in-person meetings.

Why Join Us:

COMBAT provides expert consultation for physicians, basic scientists, clinical investigators, professional research staff, and academic and military leaders. COMBAT focuses on creating and executing acute care research to fulfill the needs of the U.S. military and our Colorado communities, including solutions for primary prevention and mental health promotion. COMBAT facilitates the execution of collaborative combat and deployment-relevant research by fostering relationships among military scientists, clinical investigators, combat leaders, and field operators to produce successful innovations, materiel solutions, and knowledge products of high impact to the warfighter and the medics.

ATLAS conducts clinical research, focusing on clinical trials, and real-world data studies in the acute care setting with a particular focus on early interventions for critically ill and injured patients. ATLAS leverages its network of global collaborators to lead multi-site clinical trials. ATLAS receives significant funding from the NIH, DOD, and CDC.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Senior Level

• Bachelor's degree in accounting, business, business administration, finance, healthcare administration or management or other closely related field from an accredited institution.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  
• Two (2) years of professional grant and contract experience.

Principal Level

• Bachelor's degree with an emphasis in Accounting, Finance or Business-related major.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  
• Three (3) or more years of professional grant and contract experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Info Ed Proposal Development System or similar grant submission software.
• Familiarity with CU Data, A2E, HCM and CU Marketplace.
• Experience working in an academic environment or medical center.
• Proficiency with PeopleSoft (HRMS &/or Finance).
• Grant and/or contract experience both pre and post.
• Experience with executing and managing subcontracts
• Research administration experience.
• Experience with Department of Defense research grants and contracts.
• Master's degree from an accredited college or university in a related field.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent attention to detail.
• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.
• Ability to maintain a high level of confidentiality with sensitive information.
• Demonstrated ability to use spreadsheets, word processing, email and calendar software.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Ability to understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Amy Wayne - amy.wayne@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until Filled

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Senior Professional: $56,554 - $71,936

Principal Professional: $65,037 - $82,727

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.