Administrative Assistant (Floater)

Spectraforce Technologies
United States, New York, New York
Nov 13, 2024
Job Title: Administrative Assistant (Floater) Duration: 6 Months Location: New York, NY Duties: The Executive Office is seeking to add a highly motivated administrative assistant (floater). This role involves supporting and managing the schedules and communications of the firm's top executives. The role requires exceptional prioritization and communication skills, as well as the ability to adapt to a wide range of working styles and responsibilities. Previous experience in supporting senior executives and the ability to work well under pressure in a busy, fast-paced environment is preferred. Job Duties Maintain extremely detailed calendars and related logistics Handle phone calls and interact with senior business leaders in a professional and effective manner Coordinate senior-level meetings and conference calls with both internal and external stakeholders Coordinate domestic and international travel Track requests from clients and internal stakeholders to ensure responses are provided in a timely manner Coordinate with internal stakeholders on briefing and presentation materials ahead of meetings Perform other tasks, including but not limited to preparing correspondence and other communications, file organization, research and archiving Process expense reports Maintain understanding of firm policies Skills: Skills 2 - 3 years of prior work experience Prioritize and multi-task in a deadline driven environment, as well work well under pressure in a busy, fast-paced environment Flexibility, which is critical to succeeding while covering and adapting to the needs of multiple executives Resourceful and efficient problem-solving and decision making Highest degree of integrity, professionalism and discretion required. Need to be able handle highly sensitive and confidential information High attention to detail and strong organizational skills Excellent interpersonal and communication skills, comfortable working with individuals at all levels of the organization Strong proficiency in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint), Adobe, Zoom and Concur) Team player with a positive attitude Knowledge of general business, corporate and government cultures is preferred Education: Bachelor's Preferred