Property Administrator

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it's not just buildings and places that matter, it's what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

About The Role

Reporting to the Property Manager, this position will support the Property Manager in all areas related property administration for the Howard Hughes Portfolio in The Woodlands, Texas. Duties include manage and maintain the accounts payable process, accounts receivable process and month end close procedures as well as Tenant communications, work order processes, and tenant handbook generation. In addition, this position will be part of the Property Management team in The Woodlands and will assist with all portfolio wide initiatives as required.

What You Will Do

• Stewards of the brand and customer experience-physical plant, strategy, future development needs, day to day facilities. Regularly associates with Tenants to insure their satisfaction with building operations, leasing and management issues.Working relationship and knowledge of Tenants -pro-active not re-active

• Working knowledge of MRI/Angus Work Order system in order to meet tenant needs, communication with Tenants and interfacing with the Building Engineering team.

• Assists with monthly financial reports, annual budgets, and other documents in accordance with company policy. Seeks thorough understanding of the information/variances and reviews with Property Management Team.

• Assists Property Manager with additional projects that support moving the business forward.

• General Admin functions to include but not limited to phone management, filing and mailings.

• Month End Close Process; Accruals; Base Rent Reconciliation (excel)

• Assist with contract generation and oversight

• Responsible for Certificate of Insurance control for both Tenants and Contractors

• Manage and Maintain Accounts Payable and Receivable Processes to include:

• Manage and understand Coupa platform

• Vendor follow-up

• Accounts Receivable management to include
  * Mailing Rent Statements
  * Manual Billings
  * Reoccurring Billings
  * Tenant follow-up on outstanding balances
  * Direct Liaison with Accounting/Cash Application
  * Additional Duties and required

About You

• 2-5 Years of commercial real estate experience

• 1-3 accounting or bookkeeping experience, a plus

• Willingness to expand knowledge of all areas of Commercial Office Management

• Financial skills - forecasting and budgeting

• Full understanding of lease document and managing to this

• Short and long term focus on NOI

• Focus on sharing best practices

• Seek first to understand and makes decisions

• Communicates and collaborates

• Objective and understanding

• Works harder and sets example

• Inspires loyalty and engaged staff

• Aspires to the vision-best employee

• Responsible to self-manage goals and objectives

• Dotted lines not an issue - working as team is goal

• Passionate, entrepreneurial and dedicated to success.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.