Legal Front Desk Administrator

Now hiring for a Legal Front Desk Administrator

Location: Tucson, AZ

Pay Rate: $20.00 - $23.00 per hour

Schedule: Hours: 8am-5pm Monday-Friday

At Staffmark, you're not just filling a Legal Front Desk Administrator position - you're becoming a valued part of a team that wants you to succeed.

Looking for Legal Front Desk Administrator jobs in Tucson where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

We are searching for an experienced legal professional to serve as our front desk administrator.

If your skills and experience are a good match for this role please apply today. This opportunity is being offered by Staffmark to qualified candidates.

Job Responsibilities:

• Greet clients, visitors, and staff in a professional and welcoming manner.
• Assist with client inquiries and provide information about our services.
• Answer, screen, and direct incoming calls, taking accurate messages.
• Maintain confidentiality with all client and firm information, while handling sensitive information with discretion.
• Assist with processing client payments and check logging.
• Support intake processes and client communications.
• Coordinate and prepare for client appointments, including review of attorney calendars, including organizing materials, document preparation, copying and filing.
• Work with legal assistants to coordinate materials for appointments and prepare necessary paperwork for meetings.
• Maintain and update client records and contact information.
• Utilize office systems for scheduling, communication and task tracking.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Assist the finance team with check processing of incoming and outgoing checks, client payments and keeping log records up to date.
• Ensure front desk materials, forms, and supplies are current and stocked.
• Maintain clean organized office areas, including the reception area, conference rooms, hubs and kitchen.
• Monitor and restock office and kitchen supplies, including refreshments in front office, supporting daily upkeep of office spaces.
• Provide administrative support to Practice Coordinator, staff and attorneys, assisting with daily tasks and special projects.
• Run office errands, including grocery pickup, mail delivery, food for meetings, etc.).
• Take initiative to support overall office efficiency and client service.
• Assist with time entry support and administrative components of billing workflows

Experience Requirements

• Law firm experience
• Friendly, client-focused demeanor with team focused skills.
• Ability to multitask and stay organized in a fast-paced environment.
• Comfortable handling confidential information.
• Proficiency with office software and scheduling systems
• Ability to follow written and verbal instructions accurately.
• Strong communication, organizational, and problem-solving skills.
• Ability to work independently as well as part of a team.
• Commitment to quality, safety, professionalism, and dependable attendance.
• Ability to learn new processes, procedures, equipment, or software as required.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Opportunities for Growth through a variety of assignments with leading employers.

Real People. Real Support.

"The supervisors are such great people - very friendly and attentive." - Jesus, Staffmark Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.