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TITLE Research Coordinator - CEDA Pathway JOB SUMMARY The Research Coordinator manages the day-to-day implementation of the grant-funded CEDA Pathway. The position coordinates community developmental screening events, serves as the primary contact for participating families and community partners, organizes graduate trainees, supports referral navigation and family follow-up, maintains secure project data and records, monitors grant milestones, and assists with purchasing, reporting, and compliance activities. The coordinator ensures that project activities are completed efficiently, accurately, and in accordance with university, IRB, and grant requirements. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. ORGANIZATIONAL RELATIONSHIPS Reports to: Associate Director of the Denton Campus - SOT Supervises: Graduate students or temporary project personnel may receive scheduling and operational guidance from the coordinator ESSENTIAL DUTIES - May include, but not limited to the following:
Coordinate the day-to-day implementation of the CEDA Pathway, ensuring project activities, timelines, grant milestones, and required deliverables are completed as planned. Plan and manage community-based developmental screening events, including scheduling with childcare centers, coordinating space and equipment, preparing materials, communicating with families, organizing workflows, and supporting on-site operations. Serve as the primary point of contact among participating families, childcare centers, community partners, faculty investigators, graduate trainees, healthcare providers, and university offices. Coordinate faculty-supervised referral navigation and follow-up for families, maintain documentation of referrals and service connections, and identify barriers that affect access to evaluation and intervention services. Maintain accurate, secure, and audit-ready project records and databases, including participant enrollment, screening activities, referral outcomes, family follow-up, trainee participation, and progress toward grant benchmarks. Coordinate graduate trainee schedules, training activities, competency documentation, screening-event participation, and completed training hours. Support compliance with university, IRB, human-subjects research, confidentiality, and data-security requirements. Prepare progress reports, data summaries, tables, meeting materials, and other documentation required for grant reporting, quality-improvement activities, presentations, and scholarly dissemination. Manage project purchasing, supplies, inventories, event materials, local travel documentation, and reimbursement processes in accordance with university and grant requirements. Perform other project-related duties necessary to support successful implementation of the CEDA Pathway and fulfillment of the funded scope of work.
ADDITIONAL DUTIES
Participate in project team meetings, community-partner meetings, training sessions, and quality-improvement activities. Assist with developing family education materials, event procedures, tracking tools, and project workflows. Support recruitment and outreach activities with childcare centers, families, and community organizations. Coordinate virtual meetings, telehealth follow-up, and other remote project activities as needed. Contribute to conference presentations, manuscripts, and dissemination materials by organizing project information and preparing summary data. Maintain flexibility to attend occasional evening or weekend screening events and travel locally to participating community sites. Perform other related duties assigned by the Project Director that are consistent with the position's purpose and grant objectives.
EDUCATION A bachelor's degree in health sciences, behavioral or social sciences, education, rehabilitation sciences, public health, healthcare administration, research administration, or a related field. A master's degree may be preferred, but it is not necessary as the minimum qualification for effectively performing this role. An equivalent combination of relevant education and experience may be considered. EXPERIENCE 3 to 5 years of related work experience. REQUIREMENT Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures. KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
Knowledge of research or grant-funded project coordination principles and practices. Knowledge of community-based health, education, early childhood, rehabilitation, or human-services programs. Knowledge of data confidentiality, human-subjects protections, and secure recordkeeping practices. Knowledge of project documentation, progress monitoring, and grant-reporting requirements. Knowledge of developmental screening, referral processes, and community-based services for young children and families. Knowledge of culturally responsive, family-centered, and health-equity principles. Knowledge of standard office procedures, purchasing processes, and records management. Skill in coordinating multiple project activities, timelines, community sites, and stakeholders. Skills in planning and managing community events, including scheduling, logistics, materials, staffing, and participant communication. Skill in maintaining accurate databases, spreadsheets, participant records, and tracking systems. Skill in using Microsoft Office, including Excel, Word, Outlook, and Teams, and in learning platforms such as Qualtrics or other research databases. Skill in preparing reports, data summaries, meeting materials, and project documentation. Skill in communicating clearly and professionally with families, childcare personnel, students, faculty, healthcare providers, and community partners. Skill in identifying operational problems, analyzing available information, and implementing appropriate solutions within established procedures. Skill in coordinating referral follow-up and documenting barriers to accessing services. Ability to manage multiple priorities, deadlines, locations, and documentation requirements with limited day-to-day supervision. Ability to establish and maintain collaborative relationships with internal and external stakeholders. Ability to communicate with diplomacy, cultural responsiveness, professionalism, and sensitivity when working with families. Ability to maintain confidentiality and exercise sound judgment when handling sensitive participant and research information. Ability to work independently while recognizing when clinical, compliance, or project decisions require consultation with the Project Director. Ability to adapt to changing schedules, family needs, community-site conditions, and project priorities. Ability to provide operational direction to graduate students and temporary project personnel. Ability to travel locally and work occasional evening or weekend hours for community screening events.
PHYSICAL DEMANDS The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The employee may be required to travel. WORK ENVIRONMENT All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. SAFETY TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident. Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic. All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials. If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.
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Texas Woman's University
Oct 30, 2026