Scheduling Assistant

The Scheduler is responsible for the preparation, coordination, and maintenance of production and project schedules to support operational efficiency and on-time delivery. This role works closely with Engineering, Purchasing, Sales, Production, and other internal stakeholders to align resources, monitor work order progress, and identify scheduling risks and recovery opportunities. Reporting to the Service Center Manager, the Scheduler plays a key role in workload planning, resource allocation, and ensuring customer and corporate deadlines are met while maintaining compliance with all safety, quality, and company standards.

• Create, maintain, and adjust production and project schedules to support operational requirements and customer commitments.
• Review, confirm, print, and distribute work orders to production teams.
• Process work order receipts, completions, and closures accurately and in a timely manner.
• Add new work orders to weekly production schedules and update schedules as priorities change.
• Monitor work order status and proactively identify potential delays, bottlenecks, or resource constraints.
• Collaborate with department supervisors, team leads, and cross-functional partners to resolve scheduling conflicts and optimize workflow.
• Issue inventory and materials to work orders as required.
• Participate in corporate scheduling initiatives, resource planning activities, and workload leveling efforts.
• Track production performance against schedules and communicate status updates to key stakeholders.
• Review work orders for completeness and accuracy, identifying discrepancies and coordinating corrections when necessary.
• Serve as a central point of communication between Operations, Engineering, Purchasing, Sales, and Production teams.
• Support continuous improvement efforts related to scheduling processes and operational performance.
• Perform other duties and responsibilities as assigned.

• High School Diploma or GED.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Commitment to workplace safety and quality standards.

Preferred

• Experience in production scheduling, planning, or coordination within a manufacturing environment.
• Experience utilizing ERP systems such as Syspro, SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Proficiency in Microsoft Office applications, particularly Excel for data analysis and reporting.
• Experience with production scheduling or resource planning software.
• Knowledge of manufacturing processes, capacity planning, and inventory management.

Knowledge, Skills & Abilities

• Ability to read, interpret, and validate work orders, identifying errors and coordinating corrective actions.
• Understanding of production flow, scheduling principles, and resource planning methodologies.
• Ability to prioritize work effectively while managing changing production demands.
• Strong interpersonal skills with the ability to collaborate across multiple departments.
• Ability to analyze scheduling data and make informed recommendations to improve efficiency.
• Dependable, self-motivated, and capable of working independently with minimal supervision.

Safety & Compliance

• Adhere to all company safety, environmental, and regulatory requirements.
• Immediately report any unsafe conditions, accidents, injuries, or compliance concerns to management.
• Complete all required compliance, safety, and job-related training.
• Follow all company policies, procedures, and standards outlined in the employee handbook while exemplifying the organization's core values.

Physical Requirements

• Ability to remain seated for extended periods while working on a computer.
• Ability to occasionally lift and move light objects.
• Frequent interaction with production personnel and regular visits to the manufacturing floor.
• Ability to work a flexible schedule as business needs require.