Administrative Assistant

Pay: $18.00-$22.00/hour

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Employment Type: Direct Hire

Join a growing manufacturing team as an Administrative AssistantThis role supports daily office operations, inventory reporting, purchasing, shipping documentation, safety tracking, and customer service functions in a fast-paced production environment.

Job Duties

• Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.
• Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.
• Maintain plant electronic filing system.
• Prepare Bill of Ladings, load list, Pro-labels for shipments.
• Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.
• Invoice Processing - Logging and GL Coding, Scanning, and Uploading for AP invoices.
• Log Daily scrap bale reports into tracking system.
• Weekly Cycle Counts - Issue & Track for packaging supplies, glue, and paper inventory
• Safety Tracking - Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.
• Administrative Projects - manage multiple projects, refreshing JSA's, LOTO, SDS, etc.
• Assists with monthly physical inventory - process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.
• Handle sensitive information in a confidential manner.
• CSR Backup - cross train to act as back up for CSR and other administrative roles.
• Any other duties assigned by Plant Manager.

Education Requirements

• High School Diploma or GED required.
• Associate degree or coursework from an accredited school preferred.
• Strong computer skills, including Microsoft Excel, Teams, and Outlook 365.
• Basic math skills, including the ability to convert fractions, decimals, and metric measurements.

Experience Requirements

• Minimum of 1 year of administrative or office support experience.
• Experience handling confidential information with professionalism and discretion.
• Knowledge of Microsoft Office Suite required.
• Experience with MRP systems, order entry, or Microsoft Dynamics 365 preferred.
• Strong organization, communication, problem-solving, and multitasking abilities.
• Reliable transportation required.

Physical Capabilities

• Ability to sit, stand, walk, and move throughout the office and production facility as needed.
• Capable of handling routine filing, data entry, and document management tasks.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong attention to detail and accuracy when working with reports, inventory records, and purchase orders.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)