Posting Details
Position Information
| Job Category |
Support Staff |
| Position Title |
Administrative Department Coordinator, Campus Safety |
| Full Time/Part Time |
Full Time |
| Division |
Dean of the College |
| Department |
Campus Safety |
| Work Arrangement type |
On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location. |
| Hiring Wage/Salary Range |
$20.50 - $22.50 / hour |
| Professional Experience/ Qualifications |
- Professional Experience: 1 to 3 years of administrative experience with progressive responsibilities.
- Technical & Software Proficiency: Demonstrated skill with MS Office and Google Suite; ability to utilize data systems (ERP/Banner, Business Intelligence/Tableau) and quickly learn Safety/Security/Life Safety software and programs.
- Communication & Collaboration: Strong verbal and written communication skills with the ability to work collegially with diverse groups of faculty, staff, students, and community members.
- Customer Service & Reception: Customer service experience with a demonstrated ability to professionally greet visitors, resolve inquiries, and handle high-traffic environments.
- Problem Solving & Judgment: Strong analytical skills, solid judgment, and a proactive approach to solving problems and making timely decisions aligned with organizational goals.
- Task Prioritization & Flexibility: Detail-oriented approach with the ability to manage multiple tasks, priorities, and travel logistics in a dynamic setting.
- High-Traffic Work Environment: Must be able to work well in a high foot traffic area.
- Data Reporting & Consolidation: Ability to cull and consolidate data for reports.
- Project Execution: Experience with timely and efficient execution of special projects.
|
| Preferred Qualifications |
- Three or more years of administrative experience is preferred.
- Familiarity with Safety/Security/Life Safety Software, hardware, systems, and programs.
|
| Education |
- A minimum of an Associate's degree is required, or a combination of education and experience from which comparable skills are attained.
|
| Certifications |
A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required. |
| Offer Determination |
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations. |
| Physical Requirements |
Administrative work involves frequent sitting for extended periods of time. Limited outside work may involve some exposure to hazards or physical risks, which require following basic safety precautions. Work requires moderate physical activity: handling of average-weight objects; stooping and bending; moving, lifting, and carrying; and standing or walking for extended periods of time. |
| Other Information |
This position has been designated as a Campus Security Authority (
CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Work visa sponsorship is not available for this position.
|
| Benefits |
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page. |
| Department Statement |
The Colgate University Campus Safety team endeavors to identify and resolve safety and security barriers while educating the campus community in the delivery and application of safety services and practices that create a thriving campus environment for all to live, work, learn, teach, and develop. Consistent with the educational goals and values of Colgate University, we are committed to building community partnerships that foster mutual trust and respect, and to delivering services in a fair, impartial, collaborative, and compassionate manner, with awareness of the diverse experiences of Colgate's students, faculty, staff, and guests. |
| Accountabilities |
Responsibilities include coordination and support of the daily operations of the department. The position provides limited support, as needed, to the Assistant Vice President for Emergency Management, University Safety, and Transportation.
- Daily Administrative Operations: Coordinate the daily administrative operations of the department, greet visitors to maintain a welcoming environment in a high-foot-traffic reception area, and respond to information inquiries.
- Office & Document Management: Maintain accurate departmental records, research information, analyze data, prepare/format reports and presentations, manage office supplies, and process vendor quotes, purchase orders, and requisitions.
- Calendar, Travel, & Scheduling: Coordinate calendars, itineraries, contacts, and staff correspondence; manage travel arrangements across multiple destinations, and coordinate building, room, and service requests.
- Communications, Social Media, and Website Maintenance: Execute departmental communications, including website updates, newsletters, social media account(s), posters, and event invitations.
- Financial Monitoring: Track and monitor departmental budgets, reporting on variances, expenditures, and potential issues.
- Event Planning & Execution: Coordinate all aspects of departmental events, including logistics, vendor negotiations, attendee RSVP lists, and special participant requests.
- Student Staff Support: Assist with the coordination of work and schedules of student or casual wage employees, including reviewing and processing web time entries.
- Strategic Support & Diversity Initiatives: Support university goals for diversity, inclusion, and sustainability by promoting equitable practices and eco-friendly office behaviors.
- New Hire and Employee Onboarding: Assist in the search and onboarding process of new departmental employees.
- Special Projects & Committees: Execute special projects, additional activities, and committee work unique to the department or division as assigned.
- Technical Data Systems: Demonstrated ability to enter, manipulate, query, and export all data sets used in day-to-day situations, as well as use core functionality of all relevant systems.
- Administrative Procedures & Documentation: Demonstrated mastery of Colgate administrative policies/procedures, ability to train others or create desktop guides, and pull together sensitive data into an organized, cohesive product.
- Customer Service Methods: Demonstrated ability to listen, respond effectively, and follow up appropriately on inquiries, using specialized knowledge to assist others in resolving problems and identifying opportunities to improve service methods.
- Effective Communication: Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback. Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.
- Problem Solving & Decision Making: Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.
- Change Management: Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.
- Leadership & Teamwork: Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; builds productive relationships to enhance individual and organizational effectiveness; and treats others with respect.
|
Posting Detail Information
| Requisition Number |
2026S067Posting |
| Temporary |
No |
| Work Schedule |
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Limited weekends/after hours to support major campus events (Commencement, New Student Arrival, Reunion, and Family weekends). |
| Job Open Date |
09/29/2026 |
| Job Close Date |
|
| Open Until Filled |
Yes |
| Special Instructions Summary |
|
| EEO Statement |
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws. |
| Clery Act |
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu. |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
Are you currently a Colgate employee?
- *
Have you ever been a Colgate employee?
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- *
Are you at least 18 years of age?
- *
Please let us know how you heard about this position.
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If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
|
Colgate University
paid time off
Sep 29, 2026