Job Title: Financial Analyst II - PO & Invoice Reconciliation
Duration: 6 Months, with potential extension
Location: Sheridan Rd, North Chicago, IL 60064
Work Model: Mon/Fri Remote - Tuesday - Thursday Onsite
Position Overview:
The Financial Analyst II will support the Business Operations Finance team with a dedicated cleanup and maintenance initiative following the deployment of a new internal invoice forecasting tool. This hands-on role focuses on purchase order (PO) tracking, invoice reconciliation, data discrepancy resolution, and cross-functional coordination.
The primary scope is operational: cross-referencing information between SAP S/4HANA and internal tracking tools, obtaining invoice schedules from project stakeholders, addressing billing delays, and executing manual data entry for non-automated material purchase orders.
(Note: This role is strictly operational finance and does not involve general ledger entries, month-end closing procedures, or high-level strategic corporate modeling.)
Key Responsibilities:
- Data Cleanup & Maintenance: Lead data integrity and cleanup efforts within the newly implemented proprietary invoice forecasting tool; keep internal records synchronized with live ERP data.
- Purchase Order Reconciliation & Tracking: Research purchase orders and corresponding invoice status in SAP S/4HANA to reconcile discrepancies between committed POs and vendor billings.
- Forecasting Support & Data Entry: Manually input and update material purchase orders into the internal tool to establish expected invoice schedules.
- Stakeholder Coordination: Partner directly with internal project leads, vendor contacts, and procurement to obtain updated delivery and billing timelines.
- Delay Resolution: Proactively identify, follow up on, and resolve billing lags, invoice blocks, and PO variances.
- Reporting & Variance Analysis: Pull raw data, execute data matching using intermediate Excel formulas, and maintain clean tracking logs for operational review.
Required Skills & Qualifications:
- 3 to 5 years of hands-on experience in general accounting, finance operations, accounts payable, or PO/invoice reconciliation.
- Intermediate Microsoft Excel Proficiency: Strong command of core functions including VLOOKUP, XLOOKUP, INDEX/MATCH, Pivot Tables, data filtering, and sorting. (Advanced VBA/macros are not required).
- SAP S/4HANA Working Knowledge: Practical familiarity with standard PO and invoice inquiry transactions (e.g., viewing PO history, line items, and invoice statuses). No direct master data posting or journal entry creation required in SAP.
- Strong Communication Skills: Fluent English proficiency (written and verbal) to facilitate daily coordination with cross-functional team members and external vendors.
- Detail-Oriented Mindset: Proven track record in high-volume data verification, reconciliation, and issue tracking.
Education Requirements:
- High School Diploma or associate degree with direct, relevant experience in SAP S/4HANA and Excel is fully acceptable.
- Bachelor's degree in finance, Accounting, Business, or related discipline is welcome, provided expectations align with transactional data cleanup, PO reconciliation, and operational tracking rather than high-level financial planning or month-end closing.
Preferred (Nice-to-Have):
- Industry Knowledge: Prior experience in Pharmaceuticals or Healthcare.
- Regulatory Familiarity: Knowledge of the Sunshine Act, HCP transparency reporting, or W-9/W-8 tax forms.
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Spectraforce Technologies
Sep 28, 2026