Office Manager - Power & Energy

The successful candidate will be responsible for performing various tasks as the first point of contact at the front desk including answering telephones, relaying messages, updating filing systems, onboarding team members, updating electronic transactions, office maintenance and supply management, conference and meeting management, IT coordination, mail distribution, and preparing presentations and documents as required. The wage range for this position is $900.00 to $1,400.00 per week. Compensation will be determined based on knowledge and experience.

Job Responsibilities

• Interact with all levels of the organization and external contacts/customers on a daily basis as the first point of contact
• Welcome and orientate team members and guests to the property
• Manage and maintain strict security policies and procedures
• Liaison between project sites, market offices, corporate offices, and team members providing a high level of customer service to resolve issues and inquiries
• Work in partnership with the office departments and assist with all business aspects
• Manage emergency service support and maintenance of emergency drills
• Manage, schedule, and coordinate any office maintenance and cleaning with internal and external outside vendors
• Maintain and update reports for daily, weekly, and monthly tracking
• Manage event planning and coordination, occasional support of onboarding processes
• Point of contact for office supplies, copier, and office equipment maintenance, and troubleshooting
• Ability to prioritize time-sensitive material ensuring high-priority items are expedited and routed based on urgency
• Prepare outgoing mail and correspondence via US mail, FedEx/UPS, or fax
• Order and pick up food items for scheduled meetings
• Other administrative duties as requested

Qualifications/ Requirements

• Associate degree in Business or equivalent experience or 5 years of experience in a similar role preferred
• Bi-lingual (Spanish/English) is a plus, but not required
• Portray a positive professional image to the public, our client, and our team members
• Must be detail-oriented, self-motivated, excellent time management & prioritization.
• Must be willing to work overtime, as needed
• Must possess extremely high ethical standards, and the ability to maintain the confidentiality of all data and files
• Occasional travel is required
• Possess outstanding organizational skills, including working on simultaneous projects and issues
• Demonstrated computer skills in Word processing, Excel, Outlook, and PowerPoint required
• Be comfortable using various phone Apps for daily transactions and have the ability to help train others if needed.
• Excellent verbal and written communication skills

Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.

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