Administrative Assistant

The Administrative Assistant aids in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.

Essential Duties/Responsibilities

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

• Inputs daily receipts for incoming raw materials in Excel and Oraclesystem.
• Responsible for input and printing of plant daily/weekly reports whichincludesbut not limited to raw materials, fleet, inventory.
• Address and resolve any issues related to orders, such as delays, damages, or discrepancies.
• Customer service duties, to include handling customer inquiries about service and updating Customer accounts.
• Assistin typing correspondence, data entry, faxing and copying.
• Responsible for answeringphoneand takingmessageas necessary.
• Responsible for current security sign-in procedure along with gate intercomassistance.
• Back up to Office Manager and Accounting Clerk duties.
• Other duties as assigned

Minimum Qualifications

• Associate degree or equivalent combination of education and related experience, typically 2+ years in an administrative role.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Experience with data entry and maintaining accurate records.

Preferred Qualifications

• Previous accounting or bookkeeping experience.
• Experience with Oracle or a similar ERP system.
• Strong written and verbal communication and basic mathematical skills.

Working Conditions and Physical Demands

• Requires prolonged sitting and computer use, with frequent walking, bending, kneeling, crouching, climbing or balancing, and communication with others.
• Frequently lifts and/or moves up to 10lbs and occasionally up to 50lbs.
• May occasionally be exposed to high noise levels, strong odors, and varying temperatures.
• Must be able to communicate effectively and identify potential workplace hazards.