Administrative Support Specialist

Description

Are you ready to work for a company that not only supports mission critical projects but also prioritizes investing in the growth and development of its employees?

Join us at Leidos, where your most important work is ahead! You will enjoy great benefits such as paid time off (PTO), flexible schedules, discounted stock purchase plans, career growth, education and training support, parental paid leave and more! You will have the opportunity to work under exceptional industry leadership at every level, where prioritizing employees, and their work, is paramount.

Leidos was awarded the U.S. Air Force Cloud One Architecture and Common Shared Services contract, and currently has a career opportunity for an Administrative Support Specialist. This is an exciting opportunity to use your experience to modernize a leading, global-scale multi-cloud environment in support of a critical mission, supporting USAF system resiliency, security, and cost effectiveness.

Primary Responsibilities:
Reception & Front-Desk Operations

• Greet and welcome visitors, guests, and staff in a courteous and professional manner.
• Manage the front desk, including answering and routing incoming phone calls and emails.
• Coordinate visitor check-in/check-out procedures, including badging and visitor logs.
• Monitor and maintain the reception area to ensure a clean, organized, and welcoming environment.
• Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing shipments.
• Provide general information and directions to visitors and staff as needed.

Cloud One ACSS PMO Support

• Provide administrative and coordination support to the Cloud One ACSS Program Management Office.
• Assist with scheduling meetings, preparing agendas, and capturing meeting notes/action items.
• Maintain and organize PMO documentation, records, and shared file repositories.
• Support tracking of project tasks, milestones, and deliverables under PMO guidance.
• Assist with the preparation of reports, presentations, and correspondence.
• Coordinate logistics for PMO meetings, briefings, and events.

Account Request Management

• Process, track, and manage user account requests in accordance with established procedures.
• Coordinate with appropriate teams to ensure timely provisioning and de-provisioning of accounts.
• Maintain accurate records of account requests, approvals, and status updates.
• Serve as a point of contact for account-related inquiries and follow-ups.
• Ensure account request processes comply with applicable security and access policies.

General Administrative Duties

• Maintain office supplies inventory and submit replenishment orders as needed.
• Support calendar management and scheduling for leadership and teams as required.
• Assist with travel coordination, expense reports, and related documentation.
• Maintain filing systems (electronic and physical) and ensure data accuracy.
• Provide ad hoc administrative support to staff and management as needed.

Required Qualifications:

• Requires a high school diploma or equivalent and 2+ years of prior relevant experience.
• Ability to obtain and maintain a DoD Secret clearance.
• 2+ years of experience in reception, administrative support, or a related role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to manage multiple priorities and work independently.

Preferred Qualifications:

• Experience supporting a Program Management Office (PMO) or project teams.
• Familiarity with account request/provisioning processes and ticketing systems.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at LeidosCareersFraud@leidos.com.

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.