Administrative Coordinator

The Opportunity

The Administrative Coordinator provides high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC.

About Research & Innovation

Research & Innovation (R&I) supports and advances Cornell's research and scholarly activities by providing cutting-edge facilities, expertise, and collaborative partnerships that drive innovation and impact. The department helps secure external funding, promotes interdisciplinary research, ensures regulatory compliance, and facilitates the commercialization of research through startups and entrepreneurship. R&I is also committed to fostering an inclusive, welcoming, and supportive workplace. This position is part of the Administration for Research Centers (ARC), which provides administrative support to research facilities, laboratories, institutes, and centers within Research & Innovation.

Key Responsibilities

• Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems.
• Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team.
• Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations.
• Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes.
• Arrange domestic and international travel, prepare itineraries, and process travel reimbursements.
• Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems.
• Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting.
• Support grant proposal preparation by organizing application materials and maintaining grant records.
• Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics.

What We Need

For further consideration, please submit a resume and cover letter.

• Associate's degree with 2-4 years of administrative or office experience, or an equivalent combination of education and experience.
• Demonstrated commitment to diversity, equity, inclusion, accessibility, and wellbeing.
• Ability to build and maintain inclusive, collaborative working relationships with faculty, staff, students, and external partners.
• Strong ability to work independently while contributing effectively as part of a collaborative team.
• Excellent organizational, time management, and multitasking skills with exceptional attention to detail.
• Strong written, verbal, and interpersonal communication skills.
• Positive, proactive, and customer-service-oriented approach to work.
• Proficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes.
• Ability to adapt to changing priorities, policies, and procedures in a fast-paced environment.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience with Cornell Travel and Procurement systems preferred: Concur, IWantDocs, and Eshop.

Success Factors: A strong candidate will be experienced and adaptable, with the ability to manage multiple tasks and deadlines, working both independently and collaboratively within a small cross-functional team under the guidance of the ARC Director and Center Directors and Managers.

This is a full-time (39 hours/week) endowed position based in Ithaca, NY. Core hours are Monday through Friday, 9:00 a.m. to 4:00 p.m. This position offers a hybrid work arrangement. The successful candidate must be willing to work on campus as needed based on departmental needs. The final work schedule will be established in collaboration with the supervisor.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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