Accounting Supervisor - AP/AR (Coeur d'Alene)

The Accounting Supervisor - AP/AR leads the Accounts Payable and Accounts Receivable teams, overseeing transaction processing, customer credit management, and internal controls. This role also prepares AP/AR reporting for leadership and supports internal and external audit requests. Strong leadership skills, a focus on operational excellence and process improvement, and a customer-service mindset, supported by a working knowledge of accounting principles, are essential for success in this role. Their ability to mentor and develop their team, as well as communicate effectively with stakeholders at all levels of the organization, contributes to the overall success of the finance function.

KEY RESPONSIBILITIES

• Develop staff by managing performance, setting goals, providing ongoing training, and fostering strong employee relationships to promote professional growth and team effectiveness.
• Oversee the day-to-day operations of the Accounts Payable function, including invoice processing, three-way matching, and vendor payment runs (check, ACH, wire), ensuring accuracy, timely payment, and compliance with company policy.
• Oversee the vendor master file maintenance process, reviewing and approving new vendor setup requests and significant changes, to support accurate records and prevent fraudulent or duplicate payments.
• Resolve escalated vendor payment and invoice discrepancies, and ensure appropriate documentation and approvals are maintained for all disbursements.
• Oversee the day-to-day operations of the Accounts Receivable function, including customer invoicing, cash application, and account maintenance, ensuring accuracy and completeness of receivable records.
• Review and establish customer credit limits and terms, assessing creditworthiness and balancing sales objectives with the company's risk exposure.
• Monitor accounts receivable aging, partner with sales to resolve billing disputes, lead collection efforts on past-due accounts, and reduce days sales outstanding (DSO).
• Review and approve account reconciliations for accounts payable and accounts receivable, ensuring accuracy and compliance with accounting standards.
• Analyze accounts payable and accounts receivable aging and variances, identifying trends and anomalies to provide insights into business performance and cash flow.
• Prepare and present accounts payable and accounts receivable metrics and reporting, including aging summaries and DPO/DSO trends, to the Corporate Accounting Manager and other stakeholders as needed.
• Conduct process reviews and participate in or lead improvement projects to enhance efficiency and effectiveness within the accounts payable and accounts receivable functions.
• Support internal and external audit requests by preparing accounts payable and accounts receivable documentation, reconciliations, and analyses as needed.
• Maintain internal controls and procedures for accounts payable and accounts receivable processes to safeguard company assets and ensure regulatory compliance.
• Ensure compliance with 1099 reporting requirements and maintain accurate vendor tax documentation.
• Maintain compliance with company policies and applicable laws and regulations related to the accounts payable and accounts receivable processes.
• Support finance system implementations, workflow enhancements, and automation initiatives impacting the AP and AR functions.
• Other duties as needed.

REQUIRED QUALIFICATIONS

• 4+ years of relevant experience.
• Knowledge of local, state, and federal laws and regulations.
• Extensive knowledge in Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to deal professionally, courteously, and tactfully with the public and coworkers.
• Ability to pass a drug and alcohol test, post-offer pre-employment physical, and background check.

PREFERRED QUALIFICATIONS

• Valid Driver's License
• Bachelor's degree in accounting.
• Experience leading Accounts Payable and/or Accounts Receivable operations, with a demonstrated track record of developing people, improving processes, and strengthening internal controls.
• Proficiency in Microsoft Great Plains, Lumbertrack.

PHYSICAL DEMANDS

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist - occasional
• Twist upper body - occasional
• Stoop - occasional
• Repetitive use of hands - frequent for clerical duties
• Stand/walk - occasional
• Sit - frequent
• Vision - near and far correctable; depth perception
• Hearing - preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.