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Academic Affairs & LaunchBox Administrative and Program Support, Penn State Greater Allegheny

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, Allegheny
Jul 20, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding. POSITION SPECIFICS The Academic Affairs & LaunchBox Administrative and Program Support provides integrated support across Academic Affairs (50%) and the Mon Valley LaunchBox (50%) at Penn State Greater Allegheny. This role blends administrative operations support, program coordination, marketing and promotion to advance academic initiatives and entrepreneurial programming. The position plays a central role in coordinating events, workshops, and campus/community-facing programs, while also ensuring efficient office operations. The coordinator serves as a key point of contact for faculty, staff, students, and community partners and is responsible for delivering high-quality, well-organized events and initiatives. KEY RESPONSIBILITIES Academic AffairsOffice Support Serve as primary front-line contact for Academic Affairs; manage office communications, inquiries, and visitor engagement. Support academic events, including meetings, faculty programs, and special initiatives. Schedule calendars, classrooms, and meetings; prepare agendas, materials, and minutes. Draft, proofread, and format correspondence, reports, and event materials. Maintain records, databases, and files; perform data entry and reporting. Support planning and execution of academic programs and special events. Maintain office operations (supplies, equipment, facilities requests). Provide guidance on procedures and may assist in supervising student staff supporting events and office functions. LaunchBoxOffice Support&ProgramCoordination Plan, coordinate, and execute entrepreneurial events and programming, including workshops, competitions, and Startup Week activities, under the guidance and direction of the Director of Internships and Community Engagement. Support delivery of year-round programs (in-person and virtual), and cohort-based initiatives. Manage scheduling, logistics, and on-site coordination and reception schedules for LaunchBox events and space usage at the Launchbox site. Perform data entry and reporting, including training and use of the Salesforce platform, all to help monitor program effectiveness and gather feedback for continuous improvement and reporting, as required. Ensure the LaunchBox space is event-ready, organized, safe, secure, and welcoming for co-working clients, new businesses and programs. Work with Director of Internships and Community Engagement and City of McKeesport, as needed, to provide necessary governmental requirements and reports. Support organizations and individuals that request use of the LaunchBox space for programming and rent, serving as a point of contact and ensuring logistics run smoothly. Collaborate with the Director of Internships and Community Engagement to monitor and evaluate program outcomes and contribute to reports that support continuous improvement as required by the Invent Penn State program, the Commonwealth of Pennsylvania, and campus requirements. With Director of Internships and Community Engagement, attend quarterly meetings with Invent Penn State and with other Launchbox programming provided by other campuses, as required. Financial, Payroll, and Data Management Track budgets, expenses, invoices, and payments across Academic Affairs and the Mon Valley LaunchBox. Process reimbursements, purchasing requests, and financial documentation, including Launchbox client rental fees and City of McKeesport lease payments. Support payroll and HR-related administrative processes. Maintain event, program, and operational data, including participation metrics, DCED surveys and Invent Penn State case studies, as required. Compile and prepare reports for leadership, stakeholders, and grant requirements. Assist with grant tracking, compliance, and documentation. LaunchboxMarketing& Event Promotion Create marketing materials (e.g., flyers, social media posts, newsletters) to highlight LaunchBox programming under the guidance of the Director of Internships and Community Engagement, as required, and Invent Penn State, as needed. Assist with event promotion and community visibility in collaboration with campus marketing staff and the Director of Internships and Community Engagement. Update websites and event listings. Stakeholder & Community Engagement Help align programming with community and workforce needs in collaboration with Director of Internships and Community Engagement in serving as liaison among campus departments, entrepreneurs, and community partners. Support outreach and engagement through events and networking opportunities. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Education Program Coordinator - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience Required Certifications: None If filled as Education Program Coordinator - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines