Faculty Affairs Administrative Coordinator - 140563

As a member of UC San Diego Health Sciences, you will join our mission to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching. As a consistently high-ranking, future-oriented organization, we offer challenging career opportunities in a fast-paced, innovative environment with a progressive philosophy of career-path development. We are looking for top talent that possess the personal characteristics of integrity, teamwork, intellectual curiosity, strategic thinking and collaboration.

The Office of Faculty Affairs (OFA) facilitates faculty career success and growth through professional development activities, mentorship and leadership training for faculty in the School of Medicine, Herbert Wertheim School of Public Health, and Skaggs School of Pharmacy and Pharmaceutical Sciences. OFA analyzes faculty data to develop evidence-based effective programming and initiatives to enhance success, recruitment, and retention of faculty at all career stages.

The Faculty Affairs Administrative Coordinator facilitates faculty development programs sponsored by the Office of Faculty Affairs. Under the direction of the Senior Assistant Vice Chancellor and Director of Faculty Affairs, the incumbent is responsible for supporting the faculty development programs and initiatives of the Office as needs arise.

Provides high level administrative support to the Senior Assistant Vice Chancellor for Faculty Affairs and the Director of Faculty Affairs, ensures the daily administrative operations run smoothly for the executives' office. This requires tact, diplomacy, discretion, and confidentiality on a wide variety of complex and highly sensitive issues.

Applies professional concepts to conduct studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

• Six (6) years of relevant experience or a Bachelor's degree in a related area plus two (2) years of experience.

• Demonstrated ability to independently coordinate, organize, plan and execute meetings and conferences. Skill in coordinating a variety of sessions for various groups assigned to different venues, arranging for use of meeting facilities, classrooms, conference rooms, A/V equipment, etc.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated ability to compose correspondence and reports for high-level officials/administrators.

• Proficient in ability to multi-task with demanding timeframes. Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail-oriented precision.

• Proficient in ability to use discretion and maintain all confidentiality.

• Working knowledge of common organization- or research-specific and other computer application programs.

• Demonstrates ability to use sound judgment in responding to issues and concerns.

• Experience working independently on program support, including executing key project tasks, program facilitation, facilitating workgroups with senior and mid-level faculty and senior administrative leadership. Experience managing financial expenditures, including policy review and adherence, timely reconciliation, and proactive communication with relevant stakeholders. Ability to navigate software and training materials to accurately process financial tasks with limited-to-no oversight.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Experience in collecting information about programs; excellent research skills and ability to collect data regarding educational programs. Able to form reports evaluating educational programming.

• Working knowledge of applicable policy analysis techniques.

• Advanced degree preferred.

• Experience with University of California, San Diego policies regarding special entertainment, travel, procurement, and related policies.

• Experience with Oracle, UCPath and other University of California systems.

• Must be able to work various hours and locations based on business needs, including evenings and weekends, as needed.

• Employment is subject to a criminal background check.