Administrative Assistant III

Hourly Pay Range:

Position Highlights:

• Position: Administrative Assistant III - Marketing & Communications
• Location: 1301 Central Street, Evanston, IL
• Full Time
• Hours: Monday-Friday, 9:00am - 5:00pm
• Required Travel: Occasional local travel may be needed for department support.
• Onsite Position

Job Summary:

The Administrative Assistant III will provide advanced administrative support to the Marketing & Communications executive team. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do:

• Serve as the primary point of contact for the Marketing & Communications VPs, managing calendars, correspondence, executive communications, and scheduling priorities.
• Process invoices, monitor spending, maintain budget trackers, department vendor contract records and support budget administration for the Marketing & Communications leadership team.
• Manage department communications, team meetings, leadership meetings, off-sites, and event logistics.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Generate and compile reports, data analyses, dashboards and presentations for executive decision-making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Oversee office operations and supplies, ensuring smooth day-to-day functioning.
• Assist in the onboarding of new team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need:

• Education: Bachelor's Degree Preferred
• Certification: n/a
• Experience: 3 years administrative experience, preferably in a healthcare, marketing or hospital setting is required.
• Unique or Preferred Skills:
• Comfort with emerging technologies, including use of AI (specifically Google Gemini).
• Experience with video conferencing tools such as Webex or Teams.
• Familiarity with using Microsoft 365 Suite.
• experience with enterprise tools such as Workday, SAP and ServiceNow.

Benefits (For full time or part time positions):

• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.