Clerical Assistant 2

Clerical Assistant 2 with the Pennsylvania State Police plays an important role in supporting daily office operations. This position offers a chance to be part of a respected agency that values strong organizational skills and attention to detail. You will help keep essential systems running smoothly while gaining valuable experience. The Pennsylvania State Police team will rely on your steady and reliable work.

This position provides clerical support that keeps daily operations moving efficiently within the district office. The work helps ensure accuracy and consistency in reports, records, and essential administrative processes. As a Clerical Assistant 2, you will perform the following duties:

• Report Preparation: Type administrative investigation reports and general correspondence and verify attachments for accuracy and compliance
• Timekeeping Support: Review the Weekly Duty Roster for updates and enter overtime and higher class assignments
• Vehicle Record Management: Check automotive invoices for accuracy, enter data into the M5 system, maintain mileage records, and prepare paperwork for new and turned-in vehicles
• Case and System Access: Assign case and incident numbers and access required systems such as the Liquor Control Board program
• General Office Tasks: File correspondence and complete related clerical duties as needed

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

• 3 years of experience using Microsoft Word
  
• 3 yeas of experience maintaining databases, spreadsheets, and logs.
• 3 years of experience with preparing and formatting various correspondence, forms, and reports.
• 3 years of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• 3 years of experience working in a position that requires maintaining, updating, and purging files.
• 2 years of experience answering and assisting with incoming phone calls.
• 2 years of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine and postage meter.
• All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
  
  

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.htmland click on Veterans.