This position is a vital part of the Orthopaedic Institute's administrative team, providing comprehensive support to Arthroplasty faculty members. The successful candidate will enable the faculty to excel in their clinical and academic pursuits by efficiently managing their schedules, travel, and administrative tasks.
- Manage and coordinate complex schedules and calendars for Arthroplasty faculty, ensuring optimal time utilization and minimizing conflicts.
- Oversee and maintain licensure and certification renewals, ensuring compliance and avoiding any disruptions to clinical practice.
- Update and maintain faculty curriculum vitae, ensuring accuracy and completeness, and assisting with grant applications and academic publications.
- Arrange travel logistics, including domestic and international travel, conference registrations, and necessary documentation, ensuring a seamless travel experience.
- Handle correspondence, email management, and meeting coordination, drafting official letters and memos as required.
- Answer and direct telephone inquiries, providing accurate information and referrals to patients, colleagues, and external stakeholders.
- Maintain financial records, subscriptions, and memberships, ensuring timely reimbursements and purchases, and assisting with budget management.
- Assist with faculty onboarding, candidate interviews, and event coordination, ensuring a smooth and welcoming experience for new hires and visitors.
- Research, format, and copyedit manuscripts for submission to technical journals, supporting the faculty's academic pursuits.
- Manage medical-legal cases, including scheduling meetings, tracking payments, and ensuring timely collection, in collaboration with legal and administrative teams.
- High school graduation and four years of related administrative/executive experience, or an equivalent combination of education and experience.
- Bachelor's degree in a related field is preferred, demonstrating a strong academic foundation.
- Excellent interpersonal and communication skills, both oral and written, with a proven ability to interact effectively with a diverse range of individuals.
- Demonstrated experience with copy-editing and proofreading, ensuring high-quality written materials.
- Ability to multi-task and prioritize, handling a variety of tasks with a high degree of accuracy and meeting tight deadlines.
- Strong knowledge of MS Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat, as well as WordPress for HTML.
- Experience working in an academic environment, preferably in a healthcare or medical research setting, is preferred.
- Proven record of reliability, excellent attendance, and a high level of confidentiality and discretion.
- Knowledge of UC Accounting practices, purchasing, and reimbursement procedures is an asset.
- Basic knowledge of scientific and medical terminology, and a willingness to learn and adapt to new terminology.
- High school graduation and four years of related administrative/executive experience, or an equivalent combination of education and experience.
- Bachelor's degree in a related field is preferred, demonstrating a strong academic foundation.
- Excellent interpersonal and communication skills, both oral and written, with a proven ability to interact effectively with a diverse range of individuals.
- Demonstrated experience with copy-editing and proofreading, ensuring high-quality written materials.
- Ability to multi-task and prioritize, handling a variety of tasks with a high degree of accuracy and meeting tight deadlines.
- Strong knowledge of MS Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat, as well as WordPress for HTML.
- Experience working in an academic environment, preferably in a healthcare or medical research setting, is preferred.
- Proven record of reliability, excellent attendance, and a high level of confidentiality and discretion.
- Knowledge of UC Accounting practices, purchasing, and reimbursement procedures is an asset.
- Basic knowledge of scientific and medical terminology, and a willingness to learn and adapt to new terminology.
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University of California - San Francisco
35.77
Jun 12, 2026